Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Tuition Assistance
Employee wellness programs
Job Description
The University of Pittsburgh is a distinguished public research university located in Pittsburgh, Pennsylvania. It is renowned for its commitment to academic excellence, innovative research, and community involvement. The university offers a diverse range of programs and services to students, faculty, and staff, fostering an environment that promotes learning, inclusivity, and collaboration. The Office of Special Events (OSE) at the University plays a pivotal role in organizing and managing a variety of prestigious events that reflect the university's values and traditions. These events range from intimate gatherings to large-scale university-wide academic ceremonies, demonstrating the university's dedication to creating memorable and... Show More
Job Requirements
- Bachelor's degree
- combination of education and relevant experience will be considered in lieu of education and/or experience
- ability to stand, sit, walk, bend, and lift objects up to 30 pounds
- willingness to work a hybrid schedule
- ability to work varied hours including nights, weekends, and holidays as events require
Job Qualifications
- Bachelor's degree
- experience working special events, event management, or related field preferred
- knowledge of academic protocols preferred
- proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
- experience with Adobe Creative Cloud programs including InDesign, Photoshop, and Illustrator is preferred
- exceptional written and verbal communication skills
- strong proofreading skills
- ability to operate in a team-oriented environment
- ability to think critically and creatively
- strong organizational skills and attention to detail
- ability to multi-task and meet strict deadlines in a fast-paced environment
Job Duties
- Assist the event managers with proposed guest lists, background information, and mailing addresses
- provide updates to the university database with updated guest information as necessary
- create mailing databases used for invitation distribution and event follow-up correspondences
- log and maintain event RSVPs and provide daily updates to the event managers
- provide overall support of all event materials, on-site event supplies, and post-event material re-stock
- research and secure room reservations and coordinate campus venues, on-line reservation forms, and campus service providers
- responsible for providing excellent customer service and maintaining relationships with campus administrative assistants to collect pertinent and confidential contact information
Job Qualifications
Experience
No experience required
Job Location
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