Events Assistant

The City of Greenacres is a vibrant and growing community located in Palm Beach County, Florida. Known for its commitment to quality public services and community enhancement, the City of Greenacres operates a diverse range of programs through its Community & Recreation Services Department. The department is dedicated to enriching the lives of residents by offering recreational, cultural, and educational activities that promote wellness, community spirit, and lifelong learning. With a strong focus on inclusivity, the city supports programs for all ages, ranging from youth to older adults, and continually seeks to foster partnerships with local businesses and organizations to enhance the community experience.

This full-time position, based in Greenacres, FL, offers an hourly salary ranging from $21.70 to $27.27, reflecting the city’s compensation plan which allows for hiring up to 15% above the minimum rate based on education, experience, and relevant certifications. The role falls under the Community Programs Division and is focused on assisting with the planning, coordination, and execution of city-sponsored and co-sponsored community events, alongside managing event marketing, sponsorships, donations, and fundraising activities. This position requires a dynamic individual who can effectively assist in the organization and logistics of events ranging from large public gatherings to specialized senior activities.

The Event Coordinator will play a pivotal role in supporting the Community & Recreation Services Department by promoting city events and facilitating partnerships with local businesses to secure sponsorships and donations. This includes drafting vendor agreements, managing vendor recruitment, and handling financial transactions such as processing purchase orders, invoices, and vendor payments. A significant part of the role involves inventory management for event equipment and supplies and coordinating with front desk staff to deposit and reconcile payments received.

Successful candidates will be expected to administer basic First-Aid and CPR during events as required, work flexible hours including evenings, weekends, and holidays, and maintain strict adherence to city policies and procedures. The role also serves as the backup to the Events Supervisor, shouldering responsibilities as delegated and ensuring seamless event operations and community engagement efforts.

Knowledge areas essential to this role include recreational program implementation and marketing, event planning with emphasis on logistics, hospitality, and entertainment, and project management. Candidates should be familiar with budgeting and expense reconciliation, scheduling, organizing community activities, and the use of audio/visual equipment. Proficiency in basic office practices, Microsoft Office, PowerPoint, RecTrac, and other relevant software is also important.

The City of Greenacres values strong interpersonal skills, requiring candidates to maintain effective working relationships with co-workers, city departments, vendors, and the general public. High standards of professional and ethical conduct, excellent customer service, and the ability to communicate clearly and concisely both orally and in writing are vital. Candidates must be able to work in a fast-paced, diverse environment and exercise mature judgment in handling various situations. Commitment to safety protocols and the city’s mission, values, and goals is essential.

Educationally, a high school diploma or GED is required, with an associate degree preferred, particularly in Recreation, Leisure, Event Management, or a related field. A minimum of two years of professional experience in coordinating or executing large public events and recreation services is necessary, although an equivalent combination of education, training, and experience may be considered. Within six months of employment, successful candidates must complete Crowd Manager Training and obtain First Aid, CPR, and AED certifications. Maintained possession of a valid Florida Driver’s License is mandatory.

The City of Greenacres offers a comprehensive benefits package that covers city-paid health, dental, vision, and life insurance, retirement plans, paid vacation, sick leave, thirteen paid holidays, and tuition reimbursement, providing an excellent support system for employees committed to community service and event management.