Events & Spaces Coordinator - Downtown Main Library

The Cincinnati and Hamilton County Public Library, renowned for its commitment to connecting people with the world of ideas and information, is seeking a dedicated Events and Spaces Coordinator for its Downtown Main Library. As a vital public institution, the Library offers a broad spectrum of resources and programs that serve diverse communities, fostering literacy, education, and cultural enrichment. The organization’s focus on inclusivity, equity, and community engagement underpins its operational and strategic efforts, making it a cornerstone of the region’s intellectual and social life. With a strong emphasis on diversity, equity, and inclusion, the Library strives to create an environment welcoming to all individuals regardless of their background or identity, supporting a rich exchange of knowledge and ideas across varied populations. The position at the Downtown Main Library highlights the institution’s commitment to active community involvement and high standards of public service.

The role of Events and Spaces Coordinator is central to the Library’s mission and operational excellence. This position involves managing and facilitating internal and external meetings and events across multiple system-wide spaces. Responsibilities include scheduling and booking meeting rooms and event venues, coordinating logistical details with event partners and external vendors, and overseeing on-site setup and teardown. The coordinator also plays a crucial role in fiscal management tasks such as preparing event cost estimates, contributing to the annual budget for system-level events, and managing financial operations including W-9 processing, purchase orders, and check requests. Beyond logistics and financial management, the position demands expert customer service skills to enhance attendee experience and satisfaction. Post-event duties include processing invoices, gathering feedback through surveys, and maintaining stakeholder relationships through personalized communications. The role requires a sharp focus on continuous improvement by utilizing feedback and statistical analysis to evaluate event success and plan future initiatives.

Collaborative work with the Programs and Events Manager ensures the development and maintenance of an annual calendar aligned with the Library’s strategic goals and priorities. The coordinator assists various locations within the system in event planning and execution, reviews venue accessibility and suitability, and supervises staff and volunteers during events. Technical proficiency is also required for operating and troubleshooting audio-visual equipment. The position demands a proactive, independent, and flexible professional capable of working with minimal supervision while embodying the Library’s core beliefs and adherence to its code of conduct. This full-time role involves a standard 40-hour work week including some evenings and weekends to support diverse programming needs. The salary range for this position is $49,940.80 to $62,441.60, offering a competitive compensation that reflects the importance of this role within the community-serving organization. Candidates passionate about event coordination, public service, and community engagement are encouraged to apply for this dynamic and rewarding opportunity at the Cincinnati and Hamilton County Public Library.