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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.00 - $27.00
Work Schedule
Flexible
Benefits
Health Insurance
Paid Time Off
Commission opportunity
Job Description
Bennett Valley Golf Course is a renowned 18-hole golf course located in Santa Rosa, known for its scenic beauty, community-focused ambiance, and approachable style of play. Nestled in a picturesque valley, the course offers stunning views and an inviting atmosphere suitable for golf enthusiasts of all skill levels. Besides the golf course, the property is home to Iron & Vine Restaurant, Bar & Events, a modern indoor-outdoor space celebrated for its seasonal cuisine, a fully stocked bar, and its versatility as a venue for weddings, social gatherings, corporate functions, golf tournaments, and special celebrations. This combination creates a unique destination... Show More
Job Requirements
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- experience working with CRM systems, POS systems, and basic marketing platforms preferred
- proficiency in Microsoft Office or Google Workspace
- flexible schedule with availability Tuesday through Saturday and occasional evenings, Sundays, and early mornings based on event needs
Job Qualifications
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- experience working with CRM systems, POS systems, and basic marketing platforms preferred
- proficiency in Microsoft Office or Google Workspace
Job Duties
- Support the transition of events from sales to operations following contract execution by the Director of Sales & Marketing
- manage all event payments, documentation, and scheduling of detail meetings with the DOSM and client
- coordinate client communications related to logistics, timelines, and event updates
- finalize event details upon receipt of the final guarantee, ensuring BEOs, diagrams, and timelines are accurate and complete
- update floorplans and event documents as changes occur
- produce and distribute all event documentation (BEOs, timelines, diagrams, event packets)
- coordinate vendor logistics, setup details, and internal communication
- serve as on-site coordinator for assigned events, ensuring smooth execution
- ensure all internal teams are aligned and informed of final event details
- process and track all deposits, payments, and required documentation
- manage multi-payment and high-volume events with clear tracking systems
- reconcile final event charges based on actual attendance and consumption
- ensure alignment across CRM, POS, and reporting systems
- complete post-event billing, follow-ups, and client communication
- maintain accurate and up-to-date records, timelines, and tasks within CRM
- proactively communicate updates and changes across departments
- prepare weekly BEO packets and support operational review meetings
- maintain organized, audit-ready digital event files
- respond promptly to client and internal communications
- support site tours and client interactions as needed
- execute marketing collateral for all programming
- maintain accurate and consistent messaging across website, Google Business, social media, and on-site materials
- create, schedule, and publish social media and promotional content
- capture event photography and maintain organized content libraries
- support execution of the marketing calendar to ensure timely campaign launches
- track and report on basic marketing performance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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