Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.00 - $27.00
Work Schedule
Flexible
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Employee Discounts
Commission opportunities
flexible schedule
Job Description
Bennett Valley Golf Course is a picturesque and community-centered 18-hole golf course located in Santa Rosa. Known for its warm and inviting atmosphere, the course offers approachable play that welcomes golfers of all skill levels. The stunning valley views surrounding the course add to the scenic beauty and enhance the overall golfing experience for members and visitors alike. Integral to the venue is the Iron & Vine Restaurant, Bar & Events, which serves as a modern indoor-outdoor gathering space. The restaurant features seasonal cuisine alongside a full bar, providing an excellent culinary experience in a comfortable setting. This space is versatile and well-suited for a variety of occasions including weddings, social gatherings, corporate events, tournaments, and special celebrations.
This employment opportunity is for a full-time Event Coordinator position at Bennett Valley Golf Course and the Iron & Vine venue. The role supports the sales and marketing efforts of this high-volume golf course, restaurant, and event venue by managing the logistics of events, maintaining clear client communications, and executing marketing activities once contracts have been signed. The Event Coordinator plays a critical role in ensuring that every event is accurately prepared, finalized, and executed to meet client expectations and maintain the venue's reputation for excellence.
The position requires a highly organized and detail-oriented individual capable of juggling multiple responsibilities. The coordinator is tasked with overseeing the full process of event planning from the transition of contracts following sales to the operational execution of events. This includes close collaboration with internal teams and external vendors, managing payments and documentation, updating event details and floorplans, and serving as the on-site point person during events to guarantee smooth operations. Beyond event coordination, the role also includes supporting ongoing marketing efforts by creating and maintaining consistent messaging across various channels such as the website, Google Business profile, social media platforms, and on-site materials.
Flexibility is essential for this role as it requires availability primarily from Tuesday to Saturday, with occasional evening, Sunday, and early morning shifts based on event and operational needs. The role provides a competitive hourly wage ranging from $25 to $27 per hour plus commission. Bennett Valley Golf Course, under the management of KemperSports, is an Equal Opportunity Employer committed to inclusivity and diversity in its hiring practices. This position offers a unique opportunity to work within a dynamic environment that combines the excitement of hospitality, event management, and marketing within a scenic and well-loved community venue.
This employment opportunity is for a full-time Event Coordinator position at Bennett Valley Golf Course and the Iron & Vine venue. The role supports the sales and marketing efforts of this high-volume golf course, restaurant, and event venue by managing the logistics of events, maintaining clear client communications, and executing marketing activities once contracts have been signed. The Event Coordinator plays a critical role in ensuring that every event is accurately prepared, finalized, and executed to meet client expectations and maintain the venue's reputation for excellence.
The position requires a highly organized and detail-oriented individual capable of juggling multiple responsibilities. The coordinator is tasked with overseeing the full process of event planning from the transition of contracts following sales to the operational execution of events. This includes close collaboration with internal teams and external vendors, managing payments and documentation, updating event details and floorplans, and serving as the on-site point person during events to guarantee smooth operations. Beyond event coordination, the role also includes supporting ongoing marketing efforts by creating and maintaining consistent messaging across various channels such as the website, Google Business profile, social media platforms, and on-site materials.
Flexibility is essential for this role as it requires availability primarily from Tuesday to Saturday, with occasional evening, Sunday, and early morning shifts based on event and operational needs. The role provides a competitive hourly wage ranging from $25 to $27 per hour plus commission. Bennett Valley Golf Course, under the management of KemperSports, is an Equal Opportunity Employer committed to inclusivity and diversity in its hiring practices. This position offers a unique opportunity to work within a dynamic environment that combines the excitement of hospitality, event management, and marketing within a scenic and well-loved community venue.
Job Requirements
- High school diploma or equivalent
- 1-3 years of experience in event coordination, hospitality, or marketing
- Experience with CRM and POS systems preferred
- Proficiency in Microsoft Office or Google Workspace
- Ability to work a flexible schedule including evenings, weekends, and holidays
- Excellent communication and organizational skills
- Strong attention to detail and multitasking abilities
Job Qualifications
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- Experience working with CRM systems, POS systems, and basic marketing platforms preferred
- Proficiency in Microsoft Office or Google Workspace
Job Duties
- Support the transition of events from sales to operations following contract execution by the Director of Sales & Marketing
- Manage all event payments, documentation, and scheduling of detail meetings with the DOSM and client
- Coordinate client communications related to logistics, timelines, and event updates
- Finalize event details upon receipt of the final guarantee, ensuring BEOs, diagrams, and timelines are accurate and complete
- Update floorplans and event documents as changes occur
- Produce and distribute all event documentation, including BEOs, timelines, diagrams, and event packets
- Coordinate vendor logistics, setup details, and internal communication
- Serve as on-site coordinator for assigned events, ensuring smooth execution
- Ensure all internal teams are aligned and informed of final event details
- Process and track all deposits, payments, and required documentation
- Manage multi-payment and high-volume events with clear tracking systems
- Reconcile final event charges based on actual attendance and consumption
- Ensure alignment across CRM, POS, and reporting systems
- Complete post-event billing, follow-ups, and client communication
- Maintain accurate and up-to-date records, timelines, and tasks within CRM
- Proactively communicate updates and changes across departments
- Prepare weekly BEO packets and support operational review meetings
- Maintain organized, audit-ready digital event files
- Respond promptly to client and internal communications
- Support site tours and client interactions as needed
- Execute marketing collateral for all programming
- Maintain accurate and consistent messaging across website, Google Business, social media, and on-site materials
- Create, schedule, and publish social media and promotional content
- Capture event photography and maintain organized content libraries
- Support execution of the marketing calendar to ensure timely campaign launches
- Track and report on basic marketing performance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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