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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.00 - $27.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Commission
employee discount
Retirement Plan
Job Description
Bennett Valley Golf Course is a picturesque 18-hole golf course located in Santa Rosa, California, that emphasizes community spirit and an approachable playing experience. Known for its stunning valley views and welcoming atmosphere, Bennett Valley offers a perfect escape for golf enthusiasts of all skill levels. Central to the course’s charm is Iron & Vine Restaurant, Bar & Events, a modern indoor-outdoor venue that provides seasonal cuisine, a full-service bar, and a versatile space for a wide variety of gatherings including weddings, social events, corporate meetings, tournaments, and special celebrations. This combination of a scenic golf environment and a bustling... Show More
Job Requirements
- High school diploma or equivalent
- 1-3 years of relevant experience in event coordination, hospitality, or marketing
- Ability to work a flexible schedule including Tuesday through Saturday, with occasional evenings, Sundays, and early mornings
- Strong organizational skills and attention to detail
- Excellent communication skills
- Proficiency with CRM and POS systems
- Basic marketing knowledge and social media skills
- Ability to manage multiple tasks in a fast-paced environment
- Reliable transportation for site visits and events
Job Qualifications
- 1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
- Experience working with CRM systems, POS systems, and basic marketing platforms preferred
- Proficiency in Microsoft Office or Google Workspace
Job Duties
- Support the transition of events from sales to operations following contract execution by the Director of Sales and Marketing
- Manage all event payments, documentation, and scheduling of detail meetings with the Director of Sales and Marketing and client
- Coordinate client communications related to logistics, timelines, and event updates
- Finalize event details upon receipt of the final guarantee, ensuring BEOs, diagrams, and timelines are accurate and complete
- Update floorplans and event documents as changes occur
- Produce and distribute all event documentation including BEOs, timelines, diagrams, and event packets
- Coordinate vendor logistics, setup details, and internal communication
- Serve as on-site coordinator for assigned events, ensuring smooth execution
- Ensure all internal teams are aligned and informed of final event details
- Process and track all deposits, payments, and required documentation
- Manage multi-payment and high-volume events with clear tracking systems
- Reconcile final event charges based on actual attendance and consumption
- Ensure alignment across CRM, POS, and reporting systems
- Complete post-event billing, follow-ups, and client communication
- Maintain accurate and up-to-date records, timelines, and tasks within CRM
- Proactively communicate updates and changes across departments
- Prepare weekly BEO packets and support operational review meetings
- Maintain organized, audit-ready digital event files
- Respond promptly to client and internal communications
- Support site tours and client interactions as needed
- Execute marketing collateral for all programming
- Maintain accurate and consistent messaging across website, Google Business, social media, and on-site materials
- Create, schedule, and publish social media and promotional content
- Capture event photography and maintain organized content libraries
- Support execution of the marketing calendar to ensure timely campaign launches
- Track and report on basic marketing performance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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