Events & Marketing Coordinator

Santa Rosa, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $25.00 - $27.00

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Commission

employee discount

Retirement Plan

Job Description

Bennett Valley Golf Course is a picturesque 18-hole golf course located in Santa Rosa, California, that emphasizes community spirit and an approachable playing experience. Known for its stunning valley views and welcoming atmosphere, Bennett Valley offers a perfect escape for golf enthusiasts of all skill levels. Central to the course’s charm is Iron & Vine Restaurant, Bar & Events, a modern indoor-outdoor venue that provides seasonal cuisine, a full-service bar, and a versatile space for a wide variety of gatherings including weddings, social events, corporate meetings, tournaments, and special celebrations. This combination of a scenic golf environment and a bustling event venue makes the course a popular destination for both recreation and special occasions.

The role on offer is focused on supporting the sales and marketing efforts of this vibrant golf course, restaurant, and event venue. This position plays a critical role in event coordination and execution, ensuring that every detail is managed from contract completion to event day. Responsibilities include managing event logistics, maintaining clear and timely client communications, and executing marketing initiatives to promote Bennett Valley's offerings continuously. Given the nature of the venue’s operations, this role requires strong multitasking abilities and attention to detail to prepare, finalize, and execute each event flawlessly. The ability to work closely with sales, marketing, culinary, and operational teams ensures seamless event experiences and cohesive promotional activities.

This role is a full-time, non-seasonal position classified as hourly and non-exempt, with a pay range of $25-27 per hour plus commission. The position demands a flexible work schedule primarily from Tuesday through Saturday, with occasional evenings, Sundays, and early mornings depending on event demands and operational needs. Joining this dynamic team means contributing to a well-established, community-centric venue that values collaboration, hospitality, and customer satisfaction. Employees in this role receive the opportunity to grow their skills in event management, operations, and marketing in an engaging and supportive environment. KemperSports Management, the employer, is committed to equal opportunity employment, ensuring an inclusive workplace for all team members.

Job Requirements

High school diploma or equivalent
1-3 years of relevant experience in event coordination, hospitality, or marketing
Ability to work a flexible schedule including Tuesday through Saturday, with occasional evenings, Sundays, and early mornings
Strong organizational skills and attention to detail
Excellent communication skills
Proficiency with CRM and POS systems
Basic marketing knowledge and social media skills
Ability to manage multiple tasks in a fast-paced environment
Reliable transportation for site visits and events

Job Qualifications

1-3 years of experience in event coordination, hospitality, or marketing in a high-volume environment
Experience working with CRM systems, POS systems, and basic marketing platforms preferred
Proficiency in Microsoft Office or Google Workspace

Job Duties

Support the transition of events from sales to operations following contract execution by the Director of Sales and Marketing
Manage all event payments, documentation, and scheduling of detail meetings with the Director of Sales and Marketing and client
Coordinate client communications related to logistics, timelines, and event updates
Finalize event details upon receipt of the final guarantee, ensuring BEOs, diagrams, and timelines are accurate and complete
Update floorplans and event documents as changes occur
Produce and distribute all event documentation including BEOs, timelines, diagrams, and event packets
Coordinate vendor logistics, setup details, and internal communication
Serve as on-site coordinator for assigned events, ensuring smooth execution
Ensure all internal teams are aligned and informed of final event details
Process and track all deposits, payments, and required documentation
Manage multi-payment and high-volume events with clear tracking systems
Reconcile final event charges based on actual attendance and consumption
Ensure alignment across CRM, POS, and reporting systems
Complete post-event billing, follow-ups, and client communication
Maintain accurate and up-to-date records, timelines, and tasks within CRM
Proactively communicate updates and changes across departments
Prepare weekly BEO packets and support operational review meetings
Maintain organized, audit-ready digital event files
Respond promptly to client and internal communications
Support site tours and client interactions as needed
Execute marketing collateral for all programming
Maintain accurate and consistent messaging across website, Google Business, social media, and on-site materials
Create, schedule, and publish social media and promotional content
Capture event photography and maintain organized content libraries
Support execution of the marketing calendar to ensure timely campaign launches
Track and report on basic marketing performance