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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) retirement plan
short-term disability insurance
long-term disability insurance
Life insurance
Paid holidays
Paid parental leave
Work abroad opportunities
People-first culture
Job Description
Vela Wood is a boutique law firm located in Texas that prides itself on excellence in legal services while fostering a unique mission beyond traditional practice. The firm actively builds genuine client relationships, embraces cutting-edge innovation, and cultivates life-enriching careers for its people. Their innovative approach integrates proprietary technology and a people-first culture that reshapes the professional services landscape. Success at Vela Wood is measured not only by revenue but by the positive impact on lives, creating a workplace where ambition and meaningful work converge in an environment of trust and respect. The firm operates primarily from its Dallas office... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 4-6 years of relevant experience in event management or hospitality
- Proven track record in large-scale event execution
- Strong organizational and multitasking skills
- Proficiency in managing budgets and vendor relations
- Excellent written and verbal communication skills
- Ability to collaborate effectively across diverse teams
- Willingness to work evenings and weekends as needed
- Ability to travel domestically and internationally
- High integrity and alignment with company values
- Comfortable working in-office Monday through Friday with potential flexible scheduling after six months
Job Qualifications
- 4-6 years of experience in event management, hospitality, or a related field ideally within professional services, corporate, or high-touch hospitality environments
- Proven ability to manage large-scale, multi-stakeholder events from concept through execution
- Exceptional organizational skills with experience managing complex logistics across multiple simultaneous projects and locations
- Strong hospitality instincts and attention to detail with a service-oriented mindset
- Experience managing budgets, vendor contracts, and event data
- Excellent written communication skills and familiarity with audiovisual production and storytelling
- Excellent collaboration skills across multiple internal functions including operations, finance, IT, and leadership
- Self-directed, proactive, and able to work independently
- Comfortable operating across two office locations and in both in-person and virtual facilitation roles
- Willingness and ability to travel including internationally for firm initiatives such as VW Abroad
- Demonstrated integrity, humility, and respect in professional conduct aligned with company culture
Job Duties
- Lead end-to-end planning and execution of all firm events across Dallas and Austin including managing budgets, vendor relationships, logistics, AV, catering, attendance tracking, and post-event reporting
- Oversee day-to-day operations of Vela Wood's in-office event venue in Dallas including rental logistics, client relations, scheduling, and co-working space coordination
- Serve as the primary owner of VW Abroad, managing planning, budgets, scouting trips, participant travel, and on-the-ground firm events for the annual international remote work initiative
- Execute approved sponsorships, manage deliverables, track ROI data, and coordinate conference sponsorship logistics such as internal agendas, client dinners, and team travel
- Collaborate with internal teams including operations, finance, IT, and leadership to ensure event success and alignment with firm goals
- Manage vendor contracts and maintain detailed event data and reporting for continuous improvement
- Provide exceptional hospitality ensuring all events reflect Vela Wood's brand and uphold high standards of client and guest experience
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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