Events and Hospitality Manager

Irving, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

short-term disability insurance

long-term disability insurance

Life insurance

Paid holidays

Paid parental leave

Work abroad opportunities

People-first culture

Job Description

Vela Wood is a boutique law firm located in Texas that prides itself on excellence in legal services while fostering a unique mission beyond traditional practice. The firm actively builds genuine client relationships, embraces cutting-edge innovation, and cultivates life-enriching careers for its people. Their innovative approach integrates proprietary technology and a people-first culture that reshapes the professional services landscape. Success at Vela Wood is measured not only by revenue but by the positive impact on lives, creating a workplace where ambition and meaningful work converge in an environment of trust and respect. The firm operates primarily from its Dallas office but maintains a vibrant presence in Austin as well. Vela Wood is committed to diversity and inclusion, ensuring equitable opportunities for all applicants regardless of race, gender, sexual orientation, or any protected characteristic.

The Events & Hospitality Manager role at Vela Wood is a dynamic, full-time, in-office position based in Dallas. This role is crucial to the firm’s brand and client engagement strategy, responsible for leading all aspects of event programming and venue management. The Events & Hospitality Manager oversees a diverse portfolio of events, ranging from cozy client happy hours and team lunches to large-scale sponsored activations and an international month-long remote work experience called VW Abroad. The role involves managing event budgets, vendor relationships, logistics, audiovisual setups, catering, attendance tracking, and detailed post-event analysis and reporting to inform key performance indicators. Beyond individual events, this role is also responsible for broader experiential initiatives, including managing the firm’s in-office event venue tailored for startups and venture partners. The manager coordinates scheduling and usage of this space, balancing rental logistics and client relationships to maintain the firm’s exceptional hospitality standards. Additionally, sponsorships and partnerships fall within this role’s portfolio, requiring execution of sponsorship deliverables, tracking return on investment, and managing conference logistics such as internal agendas, client dinners, and team travel. This role demands evening and weekend availability given the nature of events, with flexible scheduling considered after six months based on business needs. A key attribute for success in this role is a strong service mindset and the ability to anticipate needs and deliver seamless experiences that reinforce Vela Wood’s reputation as an innovative and caring firm. Collaboration across internal departments such as operations, finance, IT, and leadership is essential, as is a proactive, self-directed approach. The position also requires occasional travel, including international trips related to VW Abroad. Overall, this opportunity suits a highly organized, people-oriented professional who relishes managing complex logistics and has a passion for hospitality and event excellence in a high-touch, professional services environment.

Job Requirements

Bachelor's degree or equivalent experience
4-6 years of relevant experience in event management or hospitality
Proven track record in large-scale event execution
Strong organizational and multitasking skills
Proficiency in managing budgets and vendor relations
Excellent written and verbal communication skills
Ability to collaborate effectively across diverse teams
Willingness to work evenings and weekends as needed
Ability to travel domestically and internationally
High integrity and alignment with company values
Comfortable working in-office Monday through Friday with potential flexible scheduling after six months

Job Qualifications

4-6 years of experience in event management, hospitality, or a related field ideally within professional services, corporate, or high-touch hospitality environments
Proven ability to manage large-scale, multi-stakeholder events from concept through execution
Exceptional organizational skills with experience managing complex logistics across multiple simultaneous projects and locations
Strong hospitality instincts and attention to detail with a service-oriented mindset
Experience managing budgets, vendor contracts, and event data
Excellent written communication skills and familiarity with audiovisual production and storytelling
Excellent collaboration skills across multiple internal functions including operations, finance, IT, and leadership
Self-directed, proactive, and able to work independently
Comfortable operating across two office locations and in both in-person and virtual facilitation roles
Willingness and ability to travel including internationally for firm initiatives such as VW Abroad
Demonstrated integrity, humility, and respect in professional conduct aligned with company culture

Job Duties

Lead end-to-end planning and execution of all firm events across Dallas and Austin including managing budgets, vendor relationships, logistics, AV, catering, attendance tracking, and post-event reporting
Oversee day-to-day operations of Vela Wood's in-office event venue in Dallas including rental logistics, client relations, scheduling, and co-working space coordination
Serve as the primary owner of VW Abroad, managing planning, budgets, scouting trips, participant travel, and on-the-ground firm events for the annual international remote work initiative
Execute approved sponsorships, manage deliverables, track ROI data, and coordinate conference sponsorship logistics such as internal agendas, client dinners, and team travel
Collaborate with internal teams including operations, finance, IT, and leadership to ensure event success and alignment with firm goals
Manage vendor contracts and maintain detailed event data and reporting for continuous improvement
Provide exceptional hospitality ensuring all events reflect Vela Wood's brand and uphold high standards of client and guest experience