Events and Hospitality Manager

The Napa Institute is a faith-based organization dedicated to deepening the spiritual lives of Catholics through immersive and thoughtfully curated events and programs. Established over a decade ago, the Institute has become recognized for fostering authentic relationships with Jesus Christ and encouraging fellowship among Christians. It stands out in the landscape of Catholic conferences for its unique approach to community building, where fellowship and friendship are nurtured through open seating arrangements at meals and ample socializing opportunities. This approach invites participants to engage more deeply both socially and spiritually, creating vibrant networks of faith and support. As a nonprofit organization, the Napa Institute is committed to delivering high-quality experiences that inspire deeper conversations, greater faith, meaningful impact, and enduring friendships among attendees. Operating primarily on the East Coast with events in Washington, DC and New York City, the Institute aims to be a beacon for meaningful Catholic engagement and community enrichment.

The Napa Institute is currently seeking an Events & Hospitality Manager to oversee the seamless execution of its high-profile events mainly on the East Coast, including in Washington, DC and New York City. This role is pivotal in ensuring that the events from invitation through to post-event reporting are managed with precision, financial discipline, and mission alignment. Serving as the operational backbone, the Manager will handle every detail from managing invitations, RSVPs, attendance tracking, and pre-event data collection, to coordinating venue logistics, menu selections, pricing negotiations, and on-site event execution. Beyond social events, the role also involves supporting pilgrimage operations, including tracking participant data, coordinating invitations, managing logistics, and ensuring operational readiness.

The ideal candidate for this position will have 3-5 years of experience in event management, hospitality, or nonprofit operations and demonstrate a strong ability to manage complex logistics and high-level events. With a keen financial acumen necessary for managing budgets and producing detailed financial reports, this role requires exceptional organizational and communication skills. The Events & Hospitality Manager must be a practicing Catholic, aligned with the Institute’s mission and values, and able to work collaboratively across departments to ensure that every event reflects the organization’s standard of excellence and hospitality. Flexibility for night and weekend work and ability to travel for events on the East Coast are essential. The salary range for this role is $55,000 to $80,000, reflecting the importance of the position within the Institute’s commitment to remarkable faith-driven event experiences.