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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $80,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Job Description
The Napa Institute is a faith-based organization dedicated to deepening the spiritual lives of Catholics through immersive and thoughtfully curated events and programs. Established over a decade ago, the Institute has become recognized for fostering authentic relationships with Jesus Christ and encouraging fellowship among Christians. It stands out in the landscape of Catholic conferences for its unique approach to community building, where fellowship and friendship are nurtured through open seating arrangements at meals and ample socializing opportunities. This approach invites participants to engage more deeply both socially and spiritually, creating vibrant networks of faith and support. As a nonprofit organization,... Show More
Job Requirements
- Practicing Catholic in good standing
- Minimum 3 years of experience in event management hospitality or nonprofit operations
- Proven ability to manage complex event logistics
- Strong financial skills for budgeting and P L management
- Excellent organizational and communication skills
- Willingness to travel for events on the East Coast
- Availability to work nights and occasional weekends
- Professionalism and discretion in handling sensitive information
Job Qualifications
- Must be practicing Catholic in good standing
- 3-5 plus years of experience in event management hospitality nonprofit operations or related field
- Demonstrated experience managing high-level events and complex logistics
- Strong financial acumen with experience managing budgets and PLS
- Exceptional organizational and project management skills
- Excellent written and verbal communication skills
- Ability to travel for East Coast events as needed
- Flexibility for regular night and occasional weekend work
- High level of discretion and professionalism
Job Duties
- Manage all NI event invitations including guest list development invite distribution RSVP management and attendance tracking
- Lead high-level execution of Napa Institute events primarily in DC and NYC
- Identify coordinate and manage event venues including contract negotiation pricing food and beverage selections and space logistics
- Oversee pre-event information gathering including biographies dietary needs guest preferences special accommodations
- Coordinate event logistics including seating plans registration systems materials run-of-show documentation and vendor management
- Provide on-site event execution and support where needed ensuring hospitality excellence and mission alignment
- Coordinate closely with program development and communications teams to ensure alignment of messaging and objectives
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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