You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $80,000.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee Discounts
Job Description
Napa Institute is a distinguished Catholic apostolate that has been fostering faith and community for over a decade. Founded with a mission inspired by the Holy Spirit, the Institute aims to deepen individuals' relationships with Jesus Christ and their fellow Christians through meaningful dialogue and fellowship. Known for its unique approach to Catholic conferences, Napa Institute emphasizes open seating at meals and various interactive opportunities that encourage participants to build genuine friendships and engage in deeper spiritual conversations. Their events are designed not merely as gatherings but as transformative experiences promoting deeper faith, friendship, and impact. The Napa Institute primarily... Show More
Job Requirements
- Must be practicing Catholic in good standing
- 3-5+ years of experience in event management hospitality nonprofit operations or related field
- Strong financial acumen with experience managing budgets and P&Ls
- Exceptional organizational and project management skills
- Excellent written and verbal communication skills
- Ability to travel for East Coast events as needed
- Flexibility for regular night and occasional weekend work a must
- High level of discretion and professionalism
Job Qualifications
- Must be practicing Catholic in good standing
- 3-5+ years of experience in event management hospitality nonprofit operations or related field
- Demonstrated experience managing high-level events and complex logistics
- Strong financial acumen with experience managing budgets and P&Ls
- Exceptional organizational and project management skills
- Excellent written and verbal communication skills
- Ability to travel for East Coast events as needed
- Flexibility for regular night and occasional weekend work a must
- High level of discretion and professionalism
Job Duties
- Manage all NI event invitations including guest list development invite distribution RSVP management and attendance tracking
- Lead high-level execution of Napa Institute events primarily in DC and NYC
- Identify coordinate and manage event venues including contract negotiation pricing food and beverage selections and space logistics
- Oversee pre-event information gathering including biographies dietary needs guest preferences special accommodations
- Coordinate event logistics including seating plans registration systems materials run-of-show documentation and vendor management
- Provide on-site event execution and support where needed ensuring hospitality excellence and mission alignment
- Coordinate closely with program development and communications teams to ensure alignment of messaging and objectives
- Develop and manage event budgets
- Track event expenses and revenues
- Produce detailed Event P&Ls
- Monitor financial performance against projections
- Provide post-event reporting and analysis to leadership
- Assist the Director of Experiences and Hospitality with pilgrimage participant data tracking
- Support invitation coordination and RSVP management for pilgrimages
- Assist with final execution logistics including participant communications documentation and hospitality details
- Help ensure accurate data reporting and operational readiness for all pilgrimage experiences
- Work closely with Events Program and Development team members to ensure alignment and coordination
- Support shared calendar management and event sequencing
- Contribute to systems improvement for attendee data management and reporting
- Maintain organized documentation of contracts financial records attendance data and vendor relationships
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
Nearby Cities
Jobs By Filter