Events & Experience Assistant (579)

Tulsa, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $14.75 - $21.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Paid Time Off

team environment

Professional development opportunities

supportive leadership

Job Description

Victory Church is a thriving community-centered church dedicated to fostering meaningful experiences and spiritual growth for its members and visitors. Known for its vibrant community and dynamic events, Victory Church values creativity, passion, and dedication in serving its congregation and beyond. As a leader in creating engaging and transformative church experiences, Victory Church offers a supportive environment where staff members can grow both personally and professionally, contributing to the mission, vision, and values that shape the church's reach and impact. The church prioritizes teamwork, integrity, and a commitment to excellence, creating a culture that encourages innovation and service in an uplifting atmosphere.

The Events & Experience Assistant at Victory Church plays a crucial role in supporting the Experience Producer with all aspects of planning and executing special events and services. This position is designed for someone looking to grow in the creative field, particularly in event planning or project management within a faith-based setting. The assistant will be involved in every stage of the event process, from initial ideation and creative brainstorming to the on-site execution, ensuring each experience aligns with the church’s standards and goals. This role combines creative tasks with administrative responsibilities, providing the opportunity to develop and refine a diverse skill set. Collaborative work with various teams, including media, ministry groups, and leadership, enhances this role's contribution to the overall Victory Experience. Additionally, the assistant will engage in inventory management, vendor coordination, and support during weekend services, serving as a vital link in delivering seamless experiences for attendees. This role demands flexibility, problem-solving skills, and the ability to thrive in a fast-paced, creative environment. Victory Church encourages a supportive atmosphere where innovative ideas can flourish and where the assistant can build a fulfilling career path in event planning and management while contributing meaningfully to the church community.

Job Requirements

ability to sit for prolonged periods of time
ability to stand, bend, stoop, crouch, lift, and reach
ability to walk short to long distances to manage equipment and events
ability to lift and carry up to 50 pounds or what is necessary to lift and move event equipment
maintains victory protocol, policies, and procedures
demonstrates integrity
performs and maintains tasks with an appropriate level of confidentiality
models the biblical standard of personal conduct and lifestyle expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook
fully participates in the life of the church as an active member in good standing with Victory
supports and adheres to the mission, vision, values, and philosophy of Victory
submits to and supports the leadership of Victory
works well as a team player with leaders, staff, and volunteers

Job Qualifications

High school diploma or equivalent preferred but not required
knowledge of event planning and or project management
advanced knowledge in the administrative skills
relevant knowledge for current trends and event design
exceptional creative thinking skills
ability to prioritize tasks
time management skills with a proven ability to meet deadlines
ability to work with excellence in a fast paced, creative environment

Job Duties

Coordinate event details under the supervision of the Experience Producer
establish and maintain relationships with vendors
assist in tracking event related expenses
take an inventory and create a system for check in and out of church decor supply closet
use problem solving skills to overcome challenges while maintaining the integrity of the experience
run errands and help with set up to ensure a successful event
collaborate with Media Team for branding, marketing, and content creation
train as a Service Coordinator to assist Pastors and Leadership Team during weekend services, as needed
assist with service planning, as needed
participate in Creative Team meetings for events and services, taking notes to organize ideas into a prioritization timeline
provide support to the environment of the lobby at Victory Church
follow up with applicable ministry teams regarding their involvement in specific event related projects
function as an administrative and communications assistant to the Experience Producer as it relates to event and service responsibilities