Events and Donor Specialist

Buckeye, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $15.00 - $26.25

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Flexible spending account

Professional development opportunities

Paid holidays

Job Description

The Diocese of Phoenix is a religious organization committed to advancing its mission to Encounter the Living Christ through community engagement and charitable activities. Known for its steadfast commitment to serving the spiritual and communal needs of its congregants and local communities, the Diocese plays a pivotal role in fostering faith, offering support, and encouraging stewardship among its members. With a rich history and a forward-looking vision, the Diocese of Phoenix continues to expand its reach by organizing impactful events and initiatives that resonate with its mission. As an employer, the Diocese is dedicated to fostering a collaborative, supportive, and faith-centered work environment for its staff members.

The Event Specialist position is an integral role within the Office of Mission Advancement that involves managing and orchestrating all facets of fundraising and other significant events hosted by the Diocese. This full-time, salaried role requires a professional who can effectively coordinate each stage of event planning from inception through post-event evaluations. The specialist will collaborate closely with key stakeholders including the Director of Community Relationships and Events, the Director of Engagement, and the Donor Services Manager to ensure that every event aligns strategically with the Diocese's goals and delivers a memorable and smooth experience for attendees. The role demands a proactive mindset where the specialist anticipates challenges, troubleshoots problems efficiently, and ensures the success of events through meticulous planning, communication, and leadership. Duties involve managing invitations, vendor negotiations, logistics planning, supervising event staff, and data analysis related to event outcomes, all while upholding the Diocese's values and confidentiality standards. Candidates should expect a dynamic work environment that occasionally requires flexibility in working evenings and weekends to support event schedules and duties as assigned.

Job Requirements

Proven record to make independent decisions and exercise sound judgment in a fast-paced environment
Excellent organizational, time management, and multitasking skills with the ability to prioritize multiple tasks simultaneously
Ability to analyze situations, assess risks and benefits, and make sound decisions within established guidelines
Ability to plan, organize, and execute multiple tasks simultaneously while meeting deadlines
Ability to communicate clearly and concisely with donors, clergy, staff, and vendors at all levels
Ability to build rapport, maintain positive relationships, and work effectively with a diverse group of people
Must be able to maintain a high level of confidentiality
Must demonstrate proper use of English, including spelling, grammar, and punctuation
Ability to work accurately in a high-volume data entry environment
Must be proficient in the use of Microsoft Office Suite
Work evenings and weekends as needed

Job Qualifications

Active practicing Roman Catholic who is in full communion with the Church
Able to articulate a clear understanding of the Catholic faith and serve as a committed witness to its mission
Experience in event planning and execution including vendor management, budgeting, and logistics
Experience in donor relations and stewardship
Bachelor's degree preferably in Hospitality Management, Marketing, Business, or Communications or equivalent work experience
Bilingual preferred

Job Duties

Manages all aspects of events hosted by the Office of Mission Advancement from pre-planning, determining resource needs, pre-event logistics, and on-site coordination to post event follow up
Coordinates invitations for events, manages distribution and responses
Assists in site and vendor selection and negotiate the best possible rates and terms
Develops effective and collaborative relationships with internal and external stakeholders
Orders supplies needed for events and ensure items arrive in a timely fashion
Oversees event registration platforms and maintains accurate attendee data
Supervises staff at events, assigns duties, and provides general direction
Conduct post-event data and strategic analysis to inform future events