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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional Development
Disability insurance
Job Description
The Eugene Family YMCA is a well-established nonprofit organization dedicated to strengthening communities through a focus on youth development, healthy living, and social responsibility. As a vital community institution, the YMCA’s mission is to provide accessible programs and services that empower individuals and families, promote wellness, and foster social connections. Rooted in core values that emphasize inclusivity, belonging, and hope, the Eugene Family YMCA continuously works to create an environment where all members of the community can feel welcomed and supported in reaching their full potential. As a community-centered nonprofit, they lead with purpose and intentionality to make a meaningful... Show More
Job Requirements
- Two years of post-high school training in event management, marketing, communications, nonprofit management, or a related field or equivalent combination of education and experience
- At least 4 1/2 years of experience coordinating or managing complex events, programs, or initiatives involving multiple stakeholders
- Demonstrated experience managing timelines, logistics, and budgets for large-scale or multi-event initiatives
- Ability to pay frequent and precise attention to deadlines and details
- Ability to lift and/or move up to 60 plus pounds
- Must maintain a current, valid Oregon driver’s license, DMV driving record meeting YMCA standards, and evidence of insurability
- Ability to maintain confidentiality
- Ability to participate in required trainings
- Ability to travel and represent the Y at community events
- Strong communication and interpersonal skills
- Proficiency in using computers and smart devices
- Commitment to equity and inclusion
Job Qualifications
- Two years of post-high school training in Event Management, Marketing, Communications, Nonprofit Management, or a related field or equivalent combination of education and experience
- At least 4 1/2 years of experience coordinating or managing complex events, programs, or initiatives involving multiple stakeholders
- Demonstrated experience managing timelines, logistics, and budgets for large-scale or multi-event initiatives
- Previous experience in a YMCA or nonprofit organization preferred
- Experience coordinating community-facing or mission-driven events preferred
- Conversational fluency in Spanish or another community language preferred
- Strong project management skills
- Excellent interpersonal and communication skills
- Ability to influence without authority and work collaboratively
- Strong organizational and planning skills
- Strategic thinking including goal-setting, execution, and continuous improvement
- Commitment to equity, inclusion, and community-centered design
Job Duties
- Leads the planning, coordination, and execution of the Y's major community events and event series including Healthy Kids Day, Walk-It-Off series, Welcoming Festival, Halloween community event, Promoting CommUNITY events and initiatives, Member Appreciation events, Key All Staff appreciation events in partnership with HR, milestone events such as the Y's birthday, and other association-wide events as assigned
- Attends community-wide events as a representative of the Y, showcasing programs and services
- Develops and maintains standardized event planning frameworks, timelines, and tools to support consistent, high-quality execution across departments
- Serves as the primary project manager for association-wide events ensuring clarity of roles, deadlines, dependencies, and decision-making authority
- Leads event staff and volunteers by creating timelines, task lists, and run-of-show documents to ensure seamless coordination
- Partners with program directors and department leaders to align event goals with program outcomes, community impact, equity commitments, and organizational strategy
- Coordinates logistics including site planning, permits, vendor contracts, equipment rentals, staffing plans, volunteer needs, safety considerations, and accessibility accommodations
- Collaborates with Marketing & Communications staff to support event promotion, branding, messaging, and post-event storytelling
- Creates, proposes, monitors, and manages budgets for all events to ensure cost-effective operations while maximizing event ROI and impact
- Tracks attendance, key metrics, and engagement outcomes leveraging data to inform planning and improve future events
- Builds and maintains relationships with community partners, sponsors, vendors, and external stakeholders
- Secures sponsorship revenue in partnership with Philanthropy by identifying, soliciting, and closing new sponsorship opportunities
- Develops systems for collecting feedback, participation data, and prepares post-event evaluations and recommendations
- Ensures events reflect the Y's commitment to inclusion, belonging, and equitable access
- Participates in cross-functional planning meetings, committees, and task forces
- Serves as an articulate, confident spokesperson at events and with stakeholders
- Completes all required trainings and maintains a current, valid Oregon driver’s license and insurability
- Protects organizational confidentiality
- Performs other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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