Event Specialist - TTU

The Student Union & Activities (SU&A) department at Texas Tech University plays a pivotal role in fostering a vibrant and engaging campus community. As a hub for student engagement, SU&A is dedicated to creating memorable experiences through a diverse range of programs, events, and services that enrich student life and support academic success. The department manages various facilities, including Information Centers, public meeting spaces, lounges, and recreational areas like the games zone, to ensure students and guests enjoy a welcoming and seamless environment. SU&A partners with campus departments and external stakeholders to facilitate building-wide activities that align with university standards and promote a sense of community.

This role is vital in supporting the operations of the building and enhancing event experiences by coordinating logistics, supervising student staff, managing equipment and supplies, and assisting with orientation and committee support. The position requires a dynamic individual who can oversee the daily functions of the Information Centers and games area, ensure smooth event production through effective communication and collaboration, and provide leadership and training to a large student workforce. This full-time, professional position combines operational management with event coordination and customer service excellence.

The successful candidate will bring a strong background in event management and team supervision, along with exceptional organizational skills and the ability to multitask in a fast-paced environment. They will serve as an additional point of contact for building-wide events, coordinate with vendors, clients, and internal staff, and use Mazevo event management software to review requests, create event diagrams, and ensure compliance. Supervising about 40 student assistants, they will train staff in customer service and safety practices, build effective work schedules, and support employee recognition efforts.

In addition to managing the day-to-day operations of facilities and overseeing student employees, this role entails managing acquisitions and maintenance of equipment, supplies, and outdoor space inventories, ensuring resources are available and maintained for various events and activities. The role also supports the department's involvement in key orientation programs and large-scale campus events, working closely with marketing teams and professional staff to align efforts with divisional priorities.

This position is ideal for a motivated professional with a bachelor’s degree and relevant experience, seeking to contribute to a vibrant student union environment at a major university. It offers the opportunity to impact student engagement, campus life, and community integration while developing skills in supervision, logistics, and event coordination. The role underscores the importance of teamwork, communication, and attention to detail in delivering exceptional event experiences and operational excellence.