EVENT SPECIALIST

Plano, TX, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Night Shifts

Benefits

competitive salary

Healthcare benefits

Team bonuses

Individual sales bonuses

Flex schedule

Work-life balance

career development support

Job Description

Our client is a well-established event management and hospitality company based in Plano, Texas, renowned for delivering exceptional event experiences and innovative hospitality solutions. With a strong presence throughout the Dallas/Fort Worth area, this company specializes in orchestrating a diverse range of events including corporate meetings, social gatherings, and large-scale conferences. The company's reputation for creativity, operational excellence, and client-focused service has made it a preferred partner for many leading organizations seeking seamless and memorable events. The workplace culture emphasizes collaboration, growth, and flexibility, catering to professionals who thrive in fast-paced, vibrant environments.

The role of Event Specialist pla... Show More

Job Requirements

5+ years of experience in events, hospitality, or sales support roles
proficiency in Canva and Microsoft Office Suite
strong organizational skills
exceptional attention to detail
excellent written communication skills
ability to work under pressure
ability to manage multiple projects
availability for some nights, weekends, and travel
office-based in Plano, TX with on-site event support around the DFW area

Job Qualifications

5+ years of experience in events, hospitality, administrative, or sales support roles
high proficiency in Canva and Microsoft Office Suite (Word, Excel, PowerPoint)
strong organizational skills with the ability to multitask and manage multiple projects simultaneously
exceptional attention to detail and time management skills
strong written communication and creative writing abilities
ability to work effectively in a fast-paced, collaborative environment
experience with Adobe Creative Cloud (Photoshop, InDesign, and/or Illustrator) preferred
knowledge of event design, floor planning, and production detailing preferred
familiarity with Social Tables or similar event layout software preferred
strong working knowledge of the Dallas/Fort Worth area preferred
previous experience supporting sales teams and client-facing event programs preferred

Job Duties

Design visually compelling client proposals, presentations, and event concepts using Canva and Adobe Creative Cloud (Photoshop, InDesign, and/or Illustrator)
assist in developing event themes, layouts, floor plans, and branding elements
create and maintain program documents including agendas, timelines, run-of-show, budget reports and internal operational materials
manage assigned projects from proposal development through contracting and event execution
create detailed program timelines, expense reports, vendor scopes, and operational checklists
maintain organized program files to support operational accuracy and team efficiency
assist with vendor negotiations, contracting, and detailing throughout the planning process
support sales with vendor invoicing, reconciliations, and post-event closeouts
assist with on-site event operations to ensure smooth execution
support Sales and Marketing teams with inbound leads, proposal creation, and follow-up materials
provide administrative support including file organization, calendar management, reporting, and data tracking
collaborate with teammates to design programs that meet and exceed client needs
maintain strong relationships with existing suppliers and assist in developing new vendor partnerships

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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