Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.00 - $28.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid vacation
401k plan
Job Description
Legends Global is a premier partner to some of the world’s most prestigious live events, venues, and brands. With a powerful global presence spanning over 450 venues worldwide, Legends Global hosts approximately 20,000 events annually, entertaining over 165 million guests each year. The company’s success is driven by its comprehensive, fully integrated solution that offers premium services through a white-label approach, allowing partners to remain front and center in their markets. The expertise of Legends Global spans numerous facets of live event and venue management, including feasibility consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking. This extensive experience and operational excellence make Legends Global a trusted leader in delivering world-class live events and experiences.
At its core, Legends Global promotes a culture defined by respect, ambitious thinking, collaboration, and bold action. Employees are encouraged to bring their authentic selves to work, make meaningful impacts, and pursue continuous career growth. The company values teamwork and recognizes that true success is earned collectively. As an Equal Opportunity and Affirmative Action employer, Legends Global is committed to creating an inclusive workplace that welcomes women, minorities, individuals with disabilities, and protected veterans.
View Boston, a notable project under Legends Global, occupies the top three floors of the iconic Prudential Tower and is designed to provide an unforgettable experience for locals and visitors alike. This destination features immersive experiential exhibits, a bistro, an indoor/outdoor cocktail lounge with panoramic views, and a striking double-high indoor viewing space. It caters to adventurers and explorers who want to discover Boston’s famed institutions and hidden gems through engaging interactive experiences or enjoy social moments with friends against the backdrop of the cityscape.
The Event Sales Coordinator role at View Boston is crucial for supporting and enhancing the event sales efforts within this iconic venue. Reporting directly to the Director of Event Sales and Catering, this position supports the Event Sales team by assisting with Private Events and Special Events, including corporate functions, social gatherings, and marketing/promotional activities. The coordinator works closely with various internal teams such as catering, operations, IT/AV, food and beverage, and marketing to ensure every event is meticulously planned and executed to meet and exceed client expectations.
This role involves a broad range of responsibilities from managing sales administration and client communications to coordinating event logistics and assisting in on-site execution. The Event Sales Coordinator plays an integral part in maintaining high levels of client satisfaction by being a primary point of contact throughout the planning process and ensuring seamless communication internally and externally. The position also involves supporting lead generation efforts to grow the business and managing accurate records of sales activities and event details.
Legends Global offers a competitive hourly wage ranging from $25.00 to $28.00, based on experience, alongside a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. This role demands flexibility to work evenings, weekends, and holidays as needed to accommodate client and event schedules. Physical demands include sitting, talking, hearing, using hands for handling controls, reaching, standing, walking, stooping, and requiring close vision and focus adjustment.
Overall, the Event Sales Coordinator position at Legends Global’s View Boston represents an exhilarating opportunity to be at the forefront of live event sales and hospitality. Candidates who thrive in fast-paced, client-focused environments and who value a collaborative and inclusive culture will find this role rewarding and challenging. It is ideal for professionals passionate about event sales and hospitality looking to contribute to an industry leader dedicated to creating memorable experiences.
At its core, Legends Global promotes a culture defined by respect, ambitious thinking, collaboration, and bold action. Employees are encouraged to bring their authentic selves to work, make meaningful impacts, and pursue continuous career growth. The company values teamwork and recognizes that true success is earned collectively. As an Equal Opportunity and Affirmative Action employer, Legends Global is committed to creating an inclusive workplace that welcomes women, minorities, individuals with disabilities, and protected veterans.
View Boston, a notable project under Legends Global, occupies the top three floors of the iconic Prudential Tower and is designed to provide an unforgettable experience for locals and visitors alike. This destination features immersive experiential exhibits, a bistro, an indoor/outdoor cocktail lounge with panoramic views, and a striking double-high indoor viewing space. It caters to adventurers and explorers who want to discover Boston’s famed institutions and hidden gems through engaging interactive experiences or enjoy social moments with friends against the backdrop of the cityscape.
The Event Sales Coordinator role at View Boston is crucial for supporting and enhancing the event sales efforts within this iconic venue. Reporting directly to the Director of Event Sales and Catering, this position supports the Event Sales team by assisting with Private Events and Special Events, including corporate functions, social gatherings, and marketing/promotional activities. The coordinator works closely with various internal teams such as catering, operations, IT/AV, food and beverage, and marketing to ensure every event is meticulously planned and executed to meet and exceed client expectations.
This role involves a broad range of responsibilities from managing sales administration and client communications to coordinating event logistics and assisting in on-site execution. The Event Sales Coordinator plays an integral part in maintaining high levels of client satisfaction by being a primary point of contact throughout the planning process and ensuring seamless communication internally and externally. The position also involves supporting lead generation efforts to grow the business and managing accurate records of sales activities and event details.
Legends Global offers a competitive hourly wage ranging from $25.00 to $28.00, based on experience, alongside a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. This role demands flexibility to work evenings, weekends, and holidays as needed to accommodate client and event schedules. Physical demands include sitting, talking, hearing, using hands for handling controls, reaching, standing, walking, stooping, and requiring close vision and focus adjustment.
Overall, the Event Sales Coordinator position at Legends Global’s View Boston represents an exhilarating opportunity to be at the forefront of live event sales and hospitality. Candidates who thrive in fast-paced, client-focused environments and who value a collaborative and inclusive culture will find this role rewarding and challenging. It is ideal for professionals passionate about event sales and hospitality looking to contribute to an industry leader dedicated to creating memorable experiences.
Job Requirements
- Bachelor’s degree in business administration, hospitality management, marketing, or related event sales field
- Proven experience in event sales, sales, business development, or event management preferably in hospitality or events industry
- Excellent communication and interpersonal skills with ability to build rapport and trust with clients
- Diplomatic, tactful, customer-focused with professional phone manner and ability to interact with variety of clients
- Highly organized and detail oriented with ability to manage multiple projects and priorities simultaneously
- Ability to work independently and manage time effectively
- Proficiency in Triple Seat and Social Tables, Open Table software is a plus
- Proficient in Microsoft Office and other sales/marketing tools
- Flexibility to work evenings, weekends, and holidays as required to accommodate client needs and event schedules
Job Qualifications
- Bachelor’s degree in business administration, hospitality management, marketing, or related event sales field
- Proven experience in event sales, sales, business development, or event management preferably in hospitality or events industry
- Excellent communication and interpersonal skills with ability to build rapport and trust with clients
- Diplomatic, tactful, customer-focused with professional phone manner and ability to interact with variety of clients
- Highly organized and detail oriented with ability to manage multiple projects and priorities simultaneously
- Ability to work independently and manage time effectively
- Proficiency in Triple Seat and Social Tables, Open Table software is a plus
- Proficient in Microsoft Office and other sales/marketing tools
- Flexibility to work evenings, weekends, and holidays as required to accommodate client needs and event schedules
Job Duties
- Support administrative and sales tasks related to booking View Boston private and special events including corporate, social, and marketing/promotional events
- Contribute to the development of marketing materials, promotional campaigns, and online content to drive event bookings
- Assist in preparation of event proposals, contracts, and sales materials ensuring accuracy and alignment with client requirements and budgets
- Manage billing, payments, and documentation for assigned events
- Take ownership of specific portions of the event sales process such as client communications, proposal follow-up, or event logistics coordination
- Collaborate with internal teams including catering, operations, IT/AV, F&B, and marketing to develop comprehensive event plans meeting client expectations
- Communicate with Catering Manager and event sales team to ensure all applicable information is conveyed on BEOs and with event internal teams
- Work closely with Catering Sales Manager to assist with on-site execution of events including coordinating staff, catering, AV, and operational needs
- Communicate event details and logistics to clients, vendors, and on-site staff for assigned events
- Serve as a point of contact with clients throughout the event planning process under the guidance of Event Sales Managers and Catering Sales Manager
- Support lead generation and outreach to identify potential clients and expand event sales opportunities
- Maintain accurate records of sales activities, client interactions, and event calendars
- Assist with Group Dine bookings and coordinate with Food & Beverage to ensure seamless execution
- Build and maintain strong relationships with event clients, vendors, and partners to foster repeat business and referrals
- Respond to client inquiries with professionalism and exceptional customer service
- Participate in on-site and virtual client visits as needed
- Attend weekly event meetings and provide updates on assigned tasks and event execution responsibilities
- Perform other duties as assigned by View Boston Management
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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