Event Sales Coordinator (Highmark Stadium - Buffalo Bills)

Legends Global is a premier partner for some of the world's most iconic live events, venues, and brands. With a comprehensive network spanning 450 venues internationally, Legends Global orchestrates 20,000 events annually, entertaining over 165 million guests each year. The company specializes in delivering fully integrated premium services through a white-label strategy, ensuring their partners maintain front-and-center prominence in the live events industry. Their expertise covers a wide range of services including feasibility and consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking. This extensive network and full-service approach set Legends Global apart as a leader in the live event management and venue operation sector.

The culture at Legends Global fosters respect, ambitious thinking, collaboration, and bold action. The company is deeply committed to cultivating an inclusive workplace where employees can be authentic, make meaningful contributions, and advance their careers. Success at Legends Global is viewed as a collective achievement, with team members recognizing that every victory is earned through unity and teamwork. This well-balanced work environment combined with the company’s global impact makes it a highly sought-after place to work.

The Event Sales Coordinator role at Legends Global is focused on supporting the logistics and execution of private events. This position is vital for the seamless coordination between sales, operations, catering, and client services to ensure exceptional event delivery. The role involves organizing and maintaining crucial documentation such as sales playbooks, event contracts, waiver forms, and vendor agreements. The coordinator plays an important role in managing sales and catering financial tracking, including payment processing and revenue tracking to uphold the company’s standards of excellence.

Reporting to the Sales and Special Events Sales Team, the Event Sales Coordinator maintains operational efficiency by ensuring that sales protocols are current, inventory for legal documents is well-managed, and all event-specific paperwork is properly verified and filed. They assist with the follow-through on post-event payment processes to support accurate financial reconciliation. Additionally, they help maintain detailed booking records and key performance indicators related to private events. They also provide onsite support during events to facilitate smooth execution.

In addition to sales support, this coordinator works closely with the catering team to manage client decisions on menu packages, oversee payment follow-ups, and maintain food and beverage options within the Momentus booking system. They establish and administer event timelines and manage catering transaction processes effectively. This coordination ensures that catering services are aligned with client expectations and event requirements.

Legends Global offers a competitive salary of up to $63,000 plus commission for this position, reflective of experience, alongside a comprehensive benefits package. Benefits include medical, dental, vision, life and disability insurance, paid vacation, and a 401k retirement plan. The role is based onsite at the New Highmark Stadium in Buffalo, NY and requires flexibility to work extended hours, including late nights, weekends, holidays, and major stadium events.

Physical demands of the role involve the ability to stand or walk for extended periods during shifts and navigate ramps, stairs, and elevators. The position also requires the capability to lift, push, or pull items weighing approximately 25 pounds and the mobility to perform routine tasks involving reaching, bending, stooping, pushing, and pulling. Legends Global values diversity and is an Equal Opportunity/Affirmative Action employer that encourages applications from women, minorities, individuals with disabilities, and protected veterans. This dynamic role offers a fantastic opportunity to join a global leader in live events and venue management, contributing to premiere experiences in some of the world’s most exciting event settings.