Event Sales Coordinator

Invited is a leading company in the hospitality and service industry, recognized as the largest owner and operator of private clubs nationwide. Since its founding in 1957, Invited has been dedicated to building relationships and enriching the lives of its members, guests, and over 17,000 employees. The company oversees a diverse portfolio of more than 130 country clubs, city clubs, and athletic clubs across the United States. These clubs are renowned for offering first-class amenities such as championship golf courses, contemporary workspaces, gourmet dining experiences, resort-style swimming pools, cutting-edge racquet sports facilities, and comprehensive fitness centers. Invited prides itself on fostering an inclusive and dynamic work culture where every team member plays a vital role in the company’s ongoing success and excellence in service.

The role of Event Sales Coordinator is critical within Invited's vibrant event sales team. Reporting directly to the Event Sales Director, the coordinator supports the seamless planning and execution of event sales designed to enhance the experience for club members and guests. This position entails providing vital administrative support, maintaining meticulous client records, and ensuring effective communication between the sales team, clients, and multiple internal departments. The Event Sales Coordinator assists the Event Sales Manager by managing event logistics, preparing proposals and contracts, handling financial tracking related to events, and coordinating event supplies and vendor interactions. They act as the primary liaison during the event planning process, ensuring that all member or guest requirements and preferences are fully captured and communicated to operational teams.

Beyond administrative duties, the position demands active involvement in prospecting efforts and client interactions to help achieve annual event sales goals. The coordinator contributes to the organization’s vibrant team culture by participating in sales meetings, providing updates, and supporting various ad hoc tasks assigned by management. Furthermore, this role requires adaptability and professionalism, including a commitment to safety standards and continuous personal and professional development. Candidates for this role should be prepared to work in a dynamic environment that values excellence, innovation, and teamwork. The position may require working beyond standard hours, including weekends and holidays, to fulfill the demands of event coordination.

Overall, this role offers an exciting opportunity for an organized, detail-oriented individual with a passion for hospitality and event management to grow within a prestigious company. Invited invests in its employees by offering an extensive benefits package, including medical, dental, and vision coverage, life insurance, disability insurance, 401(k) retirement plans, and generous paid time off. This ensures the team members are well cared for both professionally and personally, embodying the company’s commitment to Total Rewards and a fulfilling employee experience. Candidates who thrive in collaborative environments and want to be part of a leading organization in private club hospitality will find this role both rewarding and challenging.