Event Sales Coordinator

Huntsville, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Compensation

Hourly

Range $16.25 - $22.50

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Medical

Dental

Vision

Life insurance

short-term disability

long-term disability

401(k) retirement plan

Paid Time Off

Job Description

Invited is a leading company in the hospitality and service industry, established in 1957 with a steadfast mission to build relationships and enrich the lives of its members, guests, and employees. As the largest owner and operator of private clubs nationwide, Invited proudly manages over 130 country clubs, city clubs, and athletic clubs. These clubs offer an exceptional range of first-class amenities including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, and fitness centers. The company's commitment to excellence and inclusivity has created a dynamic team environment where employees play a vital role in the business's success.

The Event Sales Coordinator position at Invited is a pivotal role within the Event Sales team, working closely with the Event Sales Manager and Director to coordinate and facilitate the planning and execution of event sales. The role focuses on enhancing the member and guest experience by managing event details, maintaining effective communication with clients and internal departments, and supporting the achievement of the club's event sales objectives. This position requires meticulous attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.

As an Event Sales Coordinator, you will be responsible for assisting in the development and management of event proposals, contracts, floor plans, and client records. Your role is essential in ensuring that all event logistics are handled seamlessly from initial inquiries to the successful delivery of each event. Coordination with various teams, including kitchen and service staff, is a key part of the responsibilities, ensuring that client needs and preferences are met with precision. You will also participate in financial tracking, vendor coordination, and provide general administrative support to the Event Sales leadership.

This position requires a customer-focused approach and the ability to communicate effectively with diverse stakeholders while supporting both client relations and internal operations. Invited offers a supportive environment where employees are expected to contribute beyond their defined roles, grow professionally, and adhere to the highest standards of professionalism and safety. Our Total Rewards package includes competitive pay based on skills and experience, comprehensive medical, dental, and vision coverage, life and disability insurance, 401(k) retirement savings plan, and generous paid time off.

Job Requirements

High school diploma or equivalent
Minimum of 1 year experience in customer-facing or sales support role in hospitality or events industry
Ability to stand walk and perform physical activities for extended periods
Ability to work in varying temperatures and environments
Capable of climbing ladders squatting kneeling reaching grasping twisting bending and folding or unfolding as required
Able to lift carry push and pull up to 25 lbs occasionally
Effective communication skills including talking hearing and sufficient visual acuity

Job Qualifications

High school diploma or equivalent
Minimum of 1 year experience in customer-facing or sales support role in hospitality or events industry
College coursework in hospitality marketing or related field preferred
Basic understanding of marketing and prospecting strategies preferred
Basic understanding of Microsoft Office and event management software preferred
Strong organizational skills and attention to detail
Effective verbal and written communication skills
Ability to work collaboratively within a team environment

Job Duties

Assist the Event Sales Manager with coordination and execution of event sales including managing event details logistics and client communication
Serve as primary point of contact for clients during event planning process ensuring all client needs and preferences are documented and communicated
Support creation and distribution of event proposals contracts event orders floor plans and diagrams ensuring accuracy and detail
Maintain and update client database assisting in the development of prospect inventory
Ensure all event-related documents including contracts and payment records are properly filed and organized
Assist with basic financial tracking such as recording deposits and payments with accounting team
Manage event supplies and inventory coordinating with vendors as needed
Coordinate with kitchen and service teams to ensure event details are communicated and executed
Participate in regular sales and event meetings providing updates on event status and client interactions
Provide general administrative support to Event Sales Manager and Director as needed