Event Producer

Chicago, IL, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Benefits

Salaried position

Paid Time Off

Flexible work schedule

Annual continuing education stipend

retirement contribution

life insurance coverage

Short term disability insurance

Medical insurance

Dental Insurance

Vision Insurance

Job Description

Next Level Event Design is a Chicago-based event agency renowned for its expertise in strategic event planning, experiential event design, multi-day programs, retreats, and onsite execution. The company collaborates with clients across various industries to create meaningful experiences that bring people together, strengthen relationships, and leave lasting impressions. Their dedication to quality and creativity makes them a leader in the event planning industry, consistently delivering outstanding events that resonate with attendees and clients alike.

Next Level Event Design is expanding its team and seeks experienced event professionals who excel in fast-paced environments, enjoy tackling complex logistical challenges, and are passionate about crafting exceptional attendee experiences. The Event Producer role is integral to the success of their projects, requiring a dynamic individual capable of overseeing event planning and execution from concept to completion. This position involves client management, project oversight, vendor coordination, budget tracking, and onsite leadership, making it ideal for those who thrive in collaborative, high-energy settings. The role is salaried and expects candidates to be adaptable, detail-oriented, and socially adept, with a genuine enthusiasm for event production and a commitment to maintaining the company’s high standards.

Job Requirements

Bachelor’s degree or industry equivalent experience
3-7 years of event planning, production, hospitality, or related experience
Strong communication skills
Excellent organizational skills
Proficiency in Microsoft Office and Google Workspace
Ability to work independently and in teams
Ability to manage multiple priorities
Willingness to work extended hours including evenings and weekends
Ability to travel for destination events
Physical ability to lift and move up to 25 lbs
Valid driver’s license and access to reliable transportation
Own a laptop and mobile phone
Must be adaptable and maintain composure under pressure

Job Qualifications

Bachelor’s degree or industry equivalent experience preferred
Preferred 3-7 years of event planning, production, hospitality, or related experience
Demonstrated experience supporting and executing successful events with increasing levels of ownership
Strong professional communication skills, both written and verbal
Creative thinker with a solutions-oriented mindset
Excellent organizational skills and attention to detail
Strong planning and coordination abilities
Proficiency in Microsoft Office and Google Workspace
Strong time management and multitasking skills
Ability to work independently while collaborating effectively
Comfortable working in a fast-paced dynamic environment
Must be able and willing to work extended hours including evenings and weekends
Must be able and willing to travel for destination events

Job Duties

Support the successful planning and execution of assigned projects, ensuring event goals and objectives are met
Participate in client communications and meetings throughout the planning process, building strong relationships
Develop and maintain project plans, event specification guides, timelines, and planning documents
Assist with the development, tracking, and reconciliation of event budgets
Source vendors, obtain proposals, and support vendor communications
Assist in identifying event staffing needs and support onsite event team coordination
Serve in a key onsite production role supporting event setup, execution, vendor management, attendee experience, and problem-solving
Support the development of event concepts and proposals through research and budget development
Work collaboratively with production leadership and supporting team members
Contribute ideas and creative solutions during brainstorming sessions and proposal development