Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
401(k)
FSA/HSA
Commuter Benefits
Tuition assistance plan
Vacation and Sick Time
Paid parental leave
Job Description
Wolters Kluwer is a global leader in professional information, software solutions, and services, serving various sectors including healthcare, tax and accounting, governance, risk & compliance, and legal professionals. With a strong commitment to innovation and excellence, Wolters Kluwer delivers cutting-edge products that help professionals make critical decisions, enhance productivity, and improve outcomes across their industries. As a large multinational corporation with a presence in numerous countries, Wolters Kluwer fosters a collaborative, inclusive, and dynamic work environment dedicated to the professional growth and success of its employees.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a vital position within the company's event management team. This role primarily supports senior Event and Attendee Managers by assisting with planning and executing a diverse range of company-hosted internal events and external client-facing events. Additionally, the Specialist provides secondary support for trade shows, ensuring seamless operational coordination and logistical support. The position involves a broad scope of responsibilities such as vendor onboarding, contract processing, payment coordination, on-site registration, and event logistics support. The Specialist researches venues and vendors, prepares recommendations, and handles event logistics including amenities, off-site functions, and team-building activities.
This role demands a professional with a working knowledge of event planning theories, principles, and industry best practices. The Specialist helps maintain execution quality and ensures a consistent attendee experience across all events. They are often the lead planner for smaller Tier 3 events while supporting larger initiatives under the guidance of senior team members. The role requires keen attention to detail, strong organizational skills, effective communication abilities, and the capacity to manage multiple concurrent tasks and deadlines. Regular travel is required, approximately 50 percent of the time, to facilitate on-site event execution, which emphasizes the role’s hands-on nature and dedication to operational excellence.
Wolters Kluwer offers a competitive salary range for this role, typically between $57,400 and $98,350 USD annually, with eligibility for a bonus. The company also provides a comprehensive benefits package designed to support employees' well-being and work-life balance, including medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, vacation and sick time, and paid parental leave. This role offers a great opportunity for professionals with event planning experience to grow their careers in a global company committed to high standards and professional development.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a vital position within the company's event management team. This role primarily supports senior Event and Attendee Managers by assisting with planning and executing a diverse range of company-hosted internal events and external client-facing events. Additionally, the Specialist provides secondary support for trade shows, ensuring seamless operational coordination and logistical support. The position involves a broad scope of responsibilities such as vendor onboarding, contract processing, payment coordination, on-site registration, and event logistics support. The Specialist researches venues and vendors, prepares recommendations, and handles event logistics including amenities, off-site functions, and team-building activities.
This role demands a professional with a working knowledge of event planning theories, principles, and industry best practices. The Specialist helps maintain execution quality and ensures a consistent attendee experience across all events. They are often the lead planner for smaller Tier 3 events while supporting larger initiatives under the guidance of senior team members. The role requires keen attention to detail, strong organizational skills, effective communication abilities, and the capacity to manage multiple concurrent tasks and deadlines. Regular travel is required, approximately 50 percent of the time, to facilitate on-site event execution, which emphasizes the role’s hands-on nature and dedication to operational excellence.
Wolters Kluwer offers a competitive salary range for this role, typically between $57,400 and $98,350 USD annually, with eligibility for a bonus. The company also provides a comprehensive benefits package designed to support employees' well-being and work-life balance, including medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, vacation and sick time, and paid parental leave. This role offers a great opportunity for professionals with event planning experience to grow their careers in a global company committed to high standards and professional development.
Job Requirements
- Minimum of 5 years of experience in event planning, event operations, or event coordination roles
- Proficiency with event management, registration, and budgeting tools
- Understanding of operational workflows supporting internal and external events
- Ability to manage multiple tasks and timelines
- Experience working with vendors and internal teams to support contracting and payment processes
- Strong attention to detail in managing registration data and financial documentation
- Clear written and verbal communication skills
- Basic experience supporting event budget tracking
- Willingness and ability to travel approximately 50 percent of the time
Job Qualifications
- Minimum of 5 years of experience in event planning, event operations, or event coordination roles
- Proficiency with event management, registration, and budgeting tools, with a strong emphasis on Cvent
- Understanding of operational workflows supporting internal events, external client-facing events, and trade shows, including contracts, payments, vendor coordination, and on-site logistics
- Ability to manage multiple support tasks, timelines, and priorities simultaneously
- Experience working with vendors and internal teams to support contracting and payment processes
- Strong accuracy when managing registration data, attendee lists, rooming lists, and financial documentation
- Clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders
- Basic experience supporting event budget tracking and reconciliation
- Ability to respond effectively to changing priorities and on-site needs in a fast-paced event environment
- CMP (Certified Meeting Professional) certification is nice to have but not required
- Willingness and ability to travel approximately 50 percent of the time to support on-site event execution
Job Duties
- Support senior Event Managers in the planning and execution of company-hosted internal events and external client-facing events
- provide additional support for trade shows as needed
- Serve as lead planner for smaller Tier 3 events, managing logistics from planning through on-site execution
- Assist with researching and sourcing event venues, vendors, gifting, branding, etc.
- develop summaries and presentation materials for internal review
- Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking in accordance with internal policies and timelines
- Support registration setup, attendee communications, and on-site registration using event management platforms
- Review and cross-check attendee manifests, registration data, and hotel rooming lists for accuracy and completeness
- Coordinate event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel onsite for events as required
- Support Event Managers and Attendee Managers across all event phases, providing flexible and general event support as needed
- Assist with budget tracking and reporting, identifying discrepancies or issues for escalation to senior team members
- Collect and organize post-event feedback and assist with reporting and evaluations
- Facilitate communication among internal teams, vendors, and event partners to support seamless execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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