Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.25 - $25.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401k
Tuition Assistance
Paid parental leave
Paid Time Off
Job Description
Wolters Kluwer is a global provider of professional information, software solutions, and services, serving healthcare, tax and accounting, finance, risk, and legal sectors. Renowned for its commitment to empowering professionals with reliable and insightful data, the company operates worldwide with a focus on innovation, compliance, and customer success. Wolters Kluwer stands out as a leading knowledge services organization, offering comprehensive and specialized solutions that help clients make critical decisions with confidence. The company fosters a collaborative and inclusive workplace culture that values continuous learning, adaptability, and professional growth, with a dedication to delivering excellence and maintaining a high standard of quality in all its operations. Its diverse portfolio includes technology-driven tools and expert content designed to optimize professional outcomes and support business needs in complex regulatory environments.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a pivotal support position within the Event and Attendee Management team. This role requires significant expertise in event planning, coordination, and execution with a focus on operational and logistical excellence. The Specialist works primarily to support senior Event and Attendee Managers by handling the detailed administrative and logistical components of both internal company-hosted events and external client-facing events. Additionally, the role lends support to trade shows, which are critical marketing and networking platforms for the company.
This position involves coordinating vendor onboarding, contract processing, payment management, onsite registrations, and event logistics, ensuring that all elements align with established company standards and policies. The Trade Show & Event Planning Specialist will act as the lead planner for smaller Tier 3 events, managing all logistics from initial planning through to onsite execution, contributing significantly to the overall quality and success of the events portfolio.
The role demands organizational skill, attention to detail, and the ability to manage multiple priorities effectively in a dynamic and fast-paced environment. Communication is key, as the Specialist must facilitate seamless interaction between internal teams, vendors, and event partners. Travel is an important component, with approximately 50% travel required to various event locations to provide onsite support and coordination.
Compensation for this role ranges from $57,400 to $98,350 USD annually, with eligibility for bonus incentives. The position offers a comprehensive benefits package, including medical, dental, and vision plans, 401(k), tuition assistance, paid parental leave, and more, underscoring Wolters Kluwer's dedication to employee well-being and professional development. Working as a Trade Show & Event Planning Specialist at Wolters Kluwer provides an excellent opportunity for individuals passionate about event management to grow their careers within a respected global leader while making impactful contributions to the company’s event initiatives and client engagement strategies. This employment opportunity combines administrative finesse, logistical expertise, and interpersonal skills to help deliver outstanding event experiences and achieve business objectives.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a pivotal support position within the Event and Attendee Management team. This role requires significant expertise in event planning, coordination, and execution with a focus on operational and logistical excellence. The Specialist works primarily to support senior Event and Attendee Managers by handling the detailed administrative and logistical components of both internal company-hosted events and external client-facing events. Additionally, the role lends support to trade shows, which are critical marketing and networking platforms for the company.
This position involves coordinating vendor onboarding, contract processing, payment management, onsite registrations, and event logistics, ensuring that all elements align with established company standards and policies. The Trade Show & Event Planning Specialist will act as the lead planner for smaller Tier 3 events, managing all logistics from initial planning through to onsite execution, contributing significantly to the overall quality and success of the events portfolio.
The role demands organizational skill, attention to detail, and the ability to manage multiple priorities effectively in a dynamic and fast-paced environment. Communication is key, as the Specialist must facilitate seamless interaction between internal teams, vendors, and event partners. Travel is an important component, with approximately 50% travel required to various event locations to provide onsite support and coordination.
Compensation for this role ranges from $57,400 to $98,350 USD annually, with eligibility for bonus incentives. The position offers a comprehensive benefits package, including medical, dental, and vision plans, 401(k), tuition assistance, paid parental leave, and more, underscoring Wolters Kluwer's dedication to employee well-being and professional development. Working as a Trade Show & Event Planning Specialist at Wolters Kluwer provides an excellent opportunity for individuals passionate about event management to grow their careers within a respected global leader while making impactful contributions to the company’s event initiatives and client engagement strategies. This employment opportunity combines administrative finesse, logistical expertise, and interpersonal skills to help deliver outstanding event experiences and achieve business objectives.
Job Requirements
- minimum of 5 years of experience in event planning event operations or event coordination roles
- proficiency with event management registration and budgeting tools
- ability to manage multiple support tasks and timelines simultaneously
- experience working with vendors and internal teams to support contracting and payment processes
- strong attention to detail with registration data attendee lists rooming lists and financial documentation
- clear written and verbal communication skills
- basic experience supporting event budget tracking and reconciliation
- ability to adapt to changing priorities in a fast-paced environment
- willingness and ability to travel approximately 50 percent of the time
Job Qualifications
- minimum of 5 years of experience in event planning event operations or event coordination roles
- proficiency with event management registration and budgeting tools with a strong emphasis on Cvent
- understanding of operational workflows supporting internal events external client-facing events and trade shows including contracts payments vendor coordination and onsite logistics
- ability to manage multiple support tasks timelines and priorities simultaneously
- experience working with vendors and internal teams to support contracting and payment processes
- strong accuracy when managing registration data attendee lists rooming lists and financial documentation
- clear written and verbal communication skills including the ability to create internal decks and provide status updates to stakeholders
- basic experience supporting event budget tracking and reconciliation
- ability to respond effectively to changing priorities and onsite needs in a fast-paced event environment
- cmp certification is nice to have but not required
- willingness and ability to travel approximately 50 percent of the time to support onsite event execution
Job Duties
- support senior Event Managers in the planning and execution of company-hosted internal events and external client-facing events
- provide additional support for trade shows as needed
- serve as lead planner for smaller Tier 3 events managing logistics from planning through onsite execution
- assist with researching and sourcing event venues vendors gifting branding etc.
- develop summaries and presentation materials for internal review
- coordinate administrative event functions including vendor onboarding contract processing and payment tracking in accordance with internal policies and timelines
- support registration setup attendee communications and onsite registration using event management platforms
- review and crosscheck attendee manifests registration data and hotel rooming lists for accuracy and completeness
- coordinate event logistics such as transportation shipping setup teardown and onsite operations
- travel onsite for events as required
- support Event Managers and Attendee Managers across all event phases providing flexible and general event support as needed
- assist with budget tracking and reporting identifying discrepancies or issues for escalation to senior team members
- collect and organize post-event feedback and assist with reporting and evaluations
- facilitate communication among internal teams vendors and event partners to support seamless execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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