Event Planning Specialist

AmTrust Financial Services is a renowned insurance company dedicated to providing comprehensive solutions and services to a diverse client base. Known for its commitment to innovation, excellence, and customer-centric policies, AmTrust stands as a leader in the insurance and financial services industry. The company places a strong emphasis on employee development, diversity, inclusion, and maintaining a workplace culture that fosters respect and collaboration. AmTrust operates with a mission to meet and exceed the expectations of its clients and partners while upholding the highest standards of integrity and transparency. With a hybrid work arrangement out of its offices, the company embraces flexibility to support work-life balance and productivity among its employees.

The Event Planning Specialist role at AmTrust Financial Services is an exciting opportunity for a dynamic and experienced professional to lead the design, coordination, and execution of high-quality internal and external events. This position plays a crucial role in elevating the AmTrust brand, enhancing employee engagement, and creating positive partner experiences. The specialist will be responsible for managing the entire event lifecycle, encompassing face-to-face, hybrid, and virtual programs that align with AmTrust's mission, values, and standards. This role includes overseeing registration systems, event applications, surveys, signage, and onsite logistics.

Additionally, the specialist will handle financial aspects such as developing and overseeing event budgets, negotiating contracts with venues and vendors, and managing cost-control practices to ensure successful and cost-effective events. Collaborating cross-functionally with internal teams, executives, and external vendors is a key component, ensuring alignment on event objectives and timelines while delivering professional and engaging attendee experiences.

This position also involves leadership responsibilities, guiding and supporting junior staff such as the Producer or Coordinator for meetings and events. The specialist is expected to champion best practices and contribute to continuous improvement within the department. Staying current with industry trends, emerging technologies, and hospitality innovations is vital for introducing creative ideas that enhance program effectiveness and attendee engagement.

The expected salary range for the Event Planning Specialist is $64,400 to $80,000, reflecting the professional experience and skills required for successful execution. AmTrust Financial Services offers a competitive compensation package, including benefits like medical and dental plans, life insurance, health care flexible spending accounts, dependent care, 401k savings plans, and paid time off. This role demands exceptional organizational, problem-solving, multitasking abilities, and a professional presence essential for communicating effectively with senior leadership in a fast-paced and high-pressure work environment.

Overall, this role is suited for candidates with at least five years of event planning or hospitality experience, proven budget management skills, and a demonstrated ability to operate calmly and efficiently under stress. It offers an opportunity to be part of a forward-thinking company that values diversity, encourages professional growth, and supports a balanced, hybrid work environment.