Event Planning Manager

Bend, OR, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $60,000.00 - $65,000.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401k

Tuition Reimbursement

Free golf privileges

Seasonal family pass

Employee Discounts

Complimentary trail ride

Paid Time Off

Job Description

Brasada Ranch is a premier, rustic yet elegant retreat located in the heart of Central Oregon, sprawling across 1,800 acres of breathtaking natural beauty. Nestled amid rolling hills and the rugged high desert landscape, this award-winning resort provides panoramic views of the majestic Cascade Peaks. Recognized for its outstanding hospitality service, Brasada Ranch has earned prestigious accolades such as Conde Nast Traveler's Best Resort in the Pacific Northwest for three consecutive years and Travel + Leisure's World's Best Award. This prestigious reputation is built on the foundation of an incredibly dedicated and passionate team that thrives on delivering extraordinary guest experiences in an awe-inspiring environment. The resort’s commitment to excellence is reflected not only in the superb amenities and services offered but also in the nurturing work culture that emphasizes personal and professional fulfillment for its employees. Full-time employees enjoy a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) with company match, tuition reimbursement, and exclusive resort perks such as free golf privileges and complimentary trail rides. The workplace culture highlights celebrations, team events, and opportunities to connect, fostering a vibrant and supportive community atmosphere alongside the natural beauty of the region.

The Event Planning Manager at Brasada Ranch plays a pivotal role in ensuring the resort's events live up to its stellar reputation. This role involves managing and overseeing all group-related bookings secured by the Sales Department, with a strong focus on corporate meetings, retreats, weddings, and social events. The manager is responsible for enforcing the terms of the sales agreement and acts as the client’s guide through the event planning process, ensuring seamless coordination across all relevant resort departments. This position requires meticulous attention to detail and excellent organizational skills, critical to handling the multiple facets involved in event execution from initial planning stages through to final billing. Working closely with the Director of Events and the Event Planning Team, the manager ensures that client needs are communicated effectively and that each event delivers an unforgettable experience. The role demands someone who takes ownership, displays a genuine care for client satisfaction, and thrives in a dynamic, team-oriented environment. By joining Brasada Ranch as an Event Planning Manager, you become part of a team that doesn’t just organize events but creates memories and moments that guests cherish forever. The successful candidate will find a rewarding career path augmented by industry-leading benefits, continuous support, and a beautiful setting that inspires creativity and commitment every day.

Job Requirements

Two years experience in Conference Services, Wedding Industry, or related field preferred
Bachelor’s degree in Hospitality Management or related discipline beneficial
Excellent written and verbal communication skills
Strong interpersonal and customer service skills
Demonstrated project management abilities
Proficiency with MS Word, Excel, Delphi, Springer Miller Systems preferred
Experience in 4-diamond resort or higher preferred
Ability to perform physical job duties including occasional lifting and carrying up to 50 lbs

Job Qualifications

Two years experience in Conference Services, Wedding Industry, or related discipline preferred
Four-year degree in Hospitality Management or related discipline beneficial
Excellent written and oral communication skills required
Positive interpersonal and customer service skills required
Strong project management skills required
Proficiency in MS Word, Excel, Delphi, Springer Miller Systems preferred
Experience in a 4-diamond resort or higher preferred
Ability to perform physical requirements of position

Job Duties

Plan and detail group and event functions from start to finish for all market segments including SMERF (Social, Military, Educational, Religious, and Fraternal), Wedding, Corporate, Government, and Association-delivering unforgettable experiences
Obtain necessary information to ensure efficient event planning including meeting room setups, food and beverage selections, AV requirements, activity and amenity options, on and off property transportation
Distribute information as required to all relevant departments, assemble initial planning information for group contact
Prepare Banquet Event Orders, Resumes, Diagrams, and other related documents and distribute to property departments
Coordinate distribution of Banquet Event Orders to Banquets, Culinary, and Restaurant departments
Act as point person for group billing including assembling estimates, reconciling invoices prepared by finance team, and communication with group to receive final payment within company policies
Serve as on-site contact during events to ensure group requests and problems are handled professionally and timely while complying with company policies
Be an active liaison between client and other Resort staff to ensure outstanding customer service while maintaining company procedures and policies
Maintain all equipment and facilities in an organized, clean, safe environment
Communicate any areas of need, problems, and concerns from guest to Director of Events
Provide support to the Planning Team on site during requested events
Complete additional tasks assigned by Director of Events or Director of Sales