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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.90 - $28.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Employee assistance program
employee wellness program
telemedicine
Paid Time Off
Tuition Assistance
Job Description
The American Heart Association (AHA), founded in 1924, is a leading nonprofit organization dedicated to fighting cardiovascular diseases and stroke. Over the past century, the Association has been instrumental in cutting cardiovascular disease deaths in half, and it continues to push the boundaries of health progress through science, advocacy, and education. With a steadfast commitment to a healthier future for all, the AHA is not only a place of innovation and research but also a mission-driven community fostering collaboration among volunteers, staff, and donors. The organization emphasizes a culture of work-life harmonization and values the diverse experiences and voices of... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, or event management systems with strong attention to detail
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom, Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint, Word, and Excel
- Ability to objectively evaluate, make effective decisions, and develop alternative solutions
- Ability to work in a team environment and interact with all levels of staff, volunteers, and the public
- Ability to be respectful, self-motivated, resourceful, considerate, and thoughtful
- Willingness to work in an atmosphere requiring flexibility and change
- Knowledge of and skill in report preparation, proofreading, and attention to detail
- Requires access to reliable transportation at all times on an immediate basis
- Ability to transport materials and other supplies to and from meetings and events
- Ability to and/or move large objects with assistance as needed
- Must pass a background check
Job Qualifications
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, or event management systems
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom, Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Intermediate skills in PowerPoint, Word, and Excel
- Ability to objectively evaluate and make effective decisions
- Ability to work in a team environment and interact with all organizational levels
- Ability to build and cultivate relationships inside and outside the organization
- Respectful, self-motivated, and resourceful
- Comfortable with workplace flexibility and change
- Skilled in report preparation and attention to detail
- Valid access to reliable transportation
- Successful completion of background check
- Preferred qualifications include nonprofit experience, digital event production experience, design skills in Canva or similar, knowledge of email marketing basics, experience with Tableau reports, proficiency in Microsoft SharePoint and Teams, and experience with vendor negotiation and contract review
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and lead vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to be responsible for setup, execution, and teardown, ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals
- Possible involvement in virtual event production, including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
- Handle event data including collecting, organizing, entering, and maintaining comprehensive event information
- Oversee auction item data management guaranteeing precise and prompt documentation
- Run and monitor donation information ensuring accurate and timely recording
- Generate reports from various systems as needed
- Collaborate with fundraising teams to review campaign revenue reports, accounts receivable, and accounts payable reports
- Research customer discrepancies and past-due amounts with assistance of Staff Accountant and team members
- Input payment requests in the financial system for vendor contracts and invoices
- Monitor and handle event budgets ensuring cost-effective planning and adherence to financial guidelines
- Adhere to AHA funds handling and PCI procedures for checks, cash, and credit card transactions
- Meet regularly with directors and volunteers to maintain open lines of communication
- Respond to customer inquiries both internally and externally in a knowledgeable and timely manner
- Perform other duties as required to support Directors, Senior Directors, Vice Presidents, and Senior Vice Presidents
- Assist in coordination and execution of leadership and board meetings
- Prepare presentations, correspondence, and documentation timely including meeting minutes
- Work independently and in teams on special and ongoing projects
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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