Event Planning Coordinator

The American Heart Association (AHA), established in 1924, is a leading nonprofit organization dedicated to reducing cardiovascular disease and improving public health. Over the past century, the AHA has made significant strides, cutting cardiovascular disease deaths in half and ensuring healthier futures for communities across the United States. The association is committed to ongoing research, education, and community outreach programs that aim not only to advance scientific discoveries in heart and brain health but also to implement proven solutions that reach diverse populations regardless of race, ethnicity, gender, or other differences. With a dynamic and inclusive workplace culture branded as #TheAHALife, employees are supported through various resources designed to encourage work-life harmonization, professional growth, and personal well-being. These include access to Heart U, an award-winning corporate university, employee resource groups, mentoring programs, and flexible work arrangements. The organization embraces a culture where every employee is seen, heard, and valued, fostering an environment where dedication and passion translate into meaningful impact.

The American Heart Association is currently seeking a dedicated Event Planning Coordinator to join their team, working from a home-office based in the Hampton Roads area of Virginia. This full-time role plays a vital part in supporting the association’s campaign events across Virginia, including planning and executing fundraising events such as Heart Walks, galas, and donor receptions. The position requires coordination with multiple internal teams and external stakeholders to ensure events are carried out smoothly and successfully—from venue selection and vendor management to volunteer recruitment and technical support for events including virtual components. The Event Planning Coordinator manages complex event data systems that handle donor information, auction item tracking, and financial transactions to maintain transparency and accuracy. Strong attention to detail, project coordination skills, and the ability to manage multiple priorities are essential for success in this role. The position will involve periodic travel to local and out-of-town events to ensure on-site coordination and support. Compensation ranges from $21.90 to $28.10 per hour, commensurate with experience, with geographic differentials potentially applying.

This role is supported by the association’s comprehensive benefits package, which includes competitive compensation, medical and dental insurance, retirement plans with employer match, paid time off including holidays, tuition assistance, and professional development opportunities. The American Heart Association values employees who are adaptable, resourceful, and collaborative, and offers a supportive culture that promotes diversity, equity, and inclusion. The Event Planning Coordinator will be instrumental in advancing the AHA’s 2028 strategic goal to drive breakthroughs in cardiovascular and brain health and ensure these discoveries benefit everyone. This is an excellent opportunity for a motivated individual who is passionate about making a tangible difference in public health through impactful event planning and coordination.