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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $26.30 - $29.50
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Employee assistance program
employee wellness program
Paid Time Off
Tuition Assistance
Job Description
The American Heart Association is a renowned nonprofit organization established in 1924, dedicated to fighting cardiovascular diseases and stroke. Over the decades, the Association has significantly contributed to halving cardiovascular disease deaths, showcasing its impactful role in advancing public health. As a leader in the health sector, the American Heart Association is committed to scientific breakthroughs, effective policy implementation, and improved care to ensure longer and healthier lives for people across diverse communities. The organization also emphasizes inclusivity and equality regardless of race, ethnicity, gender identity, religion, age, or physical and cognitive abilities, striving to reach every individual with trusted... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Experience in event planning and event management preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Intermediate skills in PowerPoint, Word, and Excel
- Ability to work on multiple tasks simultaneously
- Ability to work in a team environment
- Ability to build and cultivate relationships within and outside the organization
- Must be respectful, self-motivated, resourceful, considerate, and thoughtful
- Ability to adapt to change and flexibility in work environment
- Knowledge of report preparation and proofreading
- Access to reliable transportation at all times
- Ability to transport materials to and from events
- Must pass a background check
- Must be at least 18 years old
Job Qualifications
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Intermediate skills in PowerPoint, Word, and Excel with advanced knowledge preferred
- Ability to objectively evaluate and develop alternative solutions
- Ability to work in a team environment and interact with all organizational levels
- Strong interpersonal skills including being respectful, self-motivated, resourceful, considerate, and thoughtful
- Willingness to adapt to changes and work in a flexible atmosphere
- Knowledge of report preparation, proofreading, and attention to detail
- Access to reliable transportation and ability to transport materials to events
- Must pass a background check and be at least 18 years old
- Nonprofit experience is preferred but not required
- Digital event production experience is preferred
- Design skills in Canva or similar software preferred
- Knowledge of email marketing basics preferred
- Experience using Tableau reports preferred
- Proficient in Microsoft SharePoint and Teams preferred
- Experience with vendor negotiation and contract review preferred
- Ability to do periodic local travel up to 20%
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and handle vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed
- Possible involvement in virtual event production, including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences
- Handle Event Data including collecting, organizing, entering, and maintaining comprehensive event data
- Oversee the collection, management, and entry of auction item data
- Handle and monitor donation information, ensuring accurate and timely recording
- Generate reports from various systems as needed
- Collaborate with fundraising teams to review campaign revenue reports, accounts receivable, and accounts payable reports
- Research customer discrepancies and past-due amounts
- Input requests for payments in the financial system for vendor contracts and invoices
- Monitor and handle event budgets, ensuring cost-effective planning and adherence to financial guidelines
- Adhere to American Heart Association Funds Handling and PCI Procedures
- Meeting regularly with directors and volunteers to maintain communication and ensure objectives are achieved
- Respond to customer inquiries in a knowledgeable and timely manner
- Perform other duties to support senior leadership
- Assist in coordinating leadership and board meetings
- Prepare presentations, correspondence, and documentation, including meeting minutes
- Work independently and within a team on projects
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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