Event Planner

Our client is a prominent organization dedicated to fostering leadership development and internal growth within their corporate environment. Specialized in hosting significant internal events, this company seeks to engage employees through well-crafted, professionally managed conferences that educate, inspire, and cultivate leadership skills. Operating within the corporate sector, they emphasize excellence, innovation, and clear communication, ensuring that every event contributes meaningful value to their internal community. The company’s commitment to quality and detail positions it as a leader in delivering impactful leadership experiences, making them a desirable place for professionals passionate about event management and organizational development.

The role available is that of an Event Planner on a contract basis, focusing on the complete planning and execution of an internal leadership development conference scheduled for May. This is a critical position where the selected professional will handle all aspects of the event lifecycle, from initial logistics and vendor coordination to final onsite execution and post-event follow-up. With an expected attendance of up to 200 participants, the event will be held in Irving, TX, requiring the contractor to be physically present for site visits, coordination with vendors, and smooth operation on event days.

The contract Event Planner will be responsible for managing multiple workstreams simultaneously, demonstrating exceptional organizational abilities and a proactive approach. The position demands a high level of independence, as it requires the ability to work with minimal oversight while interacting confidently with senior leaders and internal stakeholders. Key duties include venue management, catering coordination, audiovisual setup, transportation logistics, registration control, and content support - including agenda design and stage management. The role also involves vendor negotiation, budget tracking, troubleshooting during the event, and ensuring a seamless and professional attendee experience.

Moreover, this role requires collaboration with internal teams to design the session flow and create all necessary visual assets such as signage and presentation templates, ensuring that every element aligns with the organization’s brand standards. Post-event responsibilities include gathering feedback, financial reconciliation, and compiling lessons learned to support future improvements. The ideal candidate will be experienced in corporate event planning, comfortable managing executive-level programs, and proficient with event technology platforms and Microsoft 365.

This opportunity is perfect for detail-oriented, creative, and solution-driven event professionals who thrive in dynamic environments and aspire to deliver exceptional experiences that empower leadership growth. The contract nature of this position offers flexibility, while the scope of work presents a challenging but rewarding project with significant visibility and impact within the company. If you enjoy the nuances of both logistical precision and creative programming, and you excel in high-pressure situations demanding clear communication and decisive action, this role promises a fulfilling engagement to leverage your skills and advance your professional event career.