Job Overview

Compensation

Type:

Hourly

Rate:

Range $24.00 - $35.00

Benefits

Consulting opportunities

Contract position with potential for extension

Experience with high-profile conferences

Collaborative and supportive team environment

opportunities for professional growth

Exposure to international events

Dynamic and fast-paced work environment

Job Description

Talent Software Services is a reputable staffing and consulting firm dedicated to connecting talented professionals with leading companies since 1987. With decades of experience in providing consulting opportunities, Talent Software Services specializes in contract, contract-to-hire, and permanent placement positions across various industries. Their focus is on fostering successful career matches by understanding both client needs and candidate aspirations, ensuring a seamless and productive hiring process. This firm has earned a reputation for excellence through its commitment to quality service and personalized attention to both talent and clients. The current opportunity is for an Event Planner II in Irving, Texas, a... Show More

Job Requirements

Minimum 3+ years professional work experience
Proficiency in Microsoft Office Suite
Strong communication skills
Ability to work under pressure
Excellent time management skills
Willingness to travel 10-15 times per year including possible international trips
Innovative thinking and problem-solving capabilities

Job Qualifications

Minimum 3+ years professional work experience
Results-oriented drive and solid work ethic
Proficiency in Microsoft Office Suite including Outlook, Word, and Excel
Outstanding written and verbal communication skills
Superior poise and judgment under pressure
Ability to work well in ambiguous situations with little information or direction across multiple regions
Comfort working with and ability to upward manage senior executives
Innovative approach to process and workflow
Excellent time management and prioritization skills
Exceptional attention to detail and proactive problem-solving skills
Strong record of achievement in current position
Interest and experience in virtual event planning
Strong service ethic
Preferred Bachelor’s degree from accredited university, but not required

Job Duties

Support venue sourcing responsibilities including research, capacity planning, and contracting
Plan and manage operations and logistics for all assigned programs
Liaise with internal key conference partners and team members to ensure successful conference execution
Communication and collaboration across event teams to ensure seamless delivery of first-class events
Contribute ideas for event innovations to enhance GCC Summits and ensure alignment with company objectives and vision
Plan the attendee journey onsite including event branding and signage
Coordinate travel and ground transportation for on-site events
Coordinate communications as the primary point of contact for on-site team with all suppliers including the hotel and venue
Coordinate with AV partner to ensure requirements are communicated properly, floorplans are created, and AV sets are designed in line with branding guidelines
Manage invoices, purchase orders, and facilitate payment of event-related bills
Financial management including preparation, negotiations, accurate and timely event budget forecasts, risk alerts, and post event reconciliation
Frequent review and management of team process documents and internal communication tools such as Run of Show guides
Travel 10-15 times per year, potentially internationally approximately once per month

Job Location

You may be also interested in: