Event Operations Coordinator

The California Center for the Arts, Escondido (CCAE) is a vibrant performing arts and conference center dedicated to enriching the cultural landscape of the community through presenting a diverse range of artistic and community events. Located in Escondido, California, this dynamic facility serves as a hub for entertainment, education, and community engagement. The center offers a wide array of programming including theatrical performances, concerts, festivals, and conferences, appealing to audiences of all ages and interests. As a nonprofit organization, CCAE is committed to fostering creativity, collaboration, and accessibility in the arts, making it a cornerstone for artistic expression and cultural exchange in the region.

The CCAE is seeking a dedicated and organized Event Operations Coordinator to join their performing arts and conference center team. This full-time, non-exempt position reports directly to the Director of Event Operations and plays an essential role in supporting the planning, coordination, and execution of a variety of events hosted by the center. The coordinator will work closely with multiple departments to ensure the smooth logistics of in-house events, presented season programming, and community gatherings. The position requires a flexible schedule to accommodate evening and weekend events, reflecting the dynamic nature of live event management.

The Event Operations Coordinator will be responsible for overseeing event setups, communication with stakeholders, managing event documentation, and assisting with hospitality coordination for artists, staff, and vendors. Duties will include preparing event estimates and settlements, ensuring proper storage of event-related documents in relevant software such as Caterease and Artifax, and assisting with the physical setup and breakdown of venues. This role demands exceptional organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Additionally, the coordinator will manage hospitality needs for the presented season artists, including handling catering, dressing room arrangements, and hospitality settlements. The role also involves serving as a runner during shows, supporting tour managers with errands, and maintaining the cleanliness and organization of hospitality areas. Community event coordination is another important aspect of this position, supporting the execution of major festivals like Independence Day and Dia De Los Muertos. The coordinator will work alongside the Community Events Specialist to ensure successful event delivery.

Candidates for this role should have excellent communication, interpersonal, and customer service skills, along with proficiency in various computer programs such as Google Suite, DocuSign, and WordPress. Prior experience in hospitality and performing arts is preferred but not mandatory. The position offers a competitive hourly rate ranging from $20 to $22.50 based on experience and qualifications. The California Center for the Arts, Escondido is proud to be an equal opportunity employer, valuing diversity and inclusion in its workforce. This role offers a rewarding opportunity to contribute to the arts community by supporting memorable experiences for both artists and audiences alike.