Event Manager (Herbert Wertheim College of Business)

Florida State University (FSU) is one of the nation’s elite research universities, known for its commitment to expanding and disseminating knowledge across a wide range of fields including sciences, technology, arts, humanities, and professional disciplines. Established in 1851, FSU holds the distinction of being the oldest continuous site of higher education in Florida. The university fosters a rich tradition of learning, deeply rooted in the liberal arts and critical thinking, and promotes a vibrant academic and professional community where innovation and creativity thrive. FSU’s supportive environment makes it a dynamic place to work and grow professionally, offering robust programs and resources to support its employees, including a comprehensive Total Rewards package focused on compensation, benefits, wellness, recognition, and personal development.

Within this prestigious institution, the Herbert Wertheim College of Business stands out as a premier business education provider, committed to advancing business knowledge and leadership capabilities. The college emphasizes strategic engagement with diverse stakeholders through a series of outreach programs, seminars, conferences, and fundraising events. This role is essential for creating impactful experiences that align with the strategic goals of the college, its departments, and affiliated research centers or institutes.

The Event Coordinator position at the Wertheim College of Business is a dynamic and multifaceted role responsible for coordinating a broad spectrum of events under the direction of the Dean, Director of Strategic Engagement, or Assistant Director of Strategic Engagement. The coordinator will handle comprehensive event planning, ensuring each event — ranging from receptions and meetings to symposia and lectures — is executed flawlessly. Key responsibilities include securing venues, arranging catering, booking photographers, managing parking and transportation logistics, acquiring necessary permits, organizing equipment and entertainment, preparing event signage and promotional materials, developing seating charts, and producing name tags. This role also involves managing schedules, budgets, marketing efforts, travel plans, guest lists, invitations, and staffing support.

Successful candidates will demonstrate strong communication and relationship-building skills, collaborating effectively with campus officials, vendors, subcontractors, and internal staff to ensure each event’s success. They will work closely with the Dean's Office to provide detailed information for press releases, media communications, and foster active engagement with both internal and external stakeholders. Additionally, the role includes post-event duties such as gathering participant feedback, coordinating with vendors for invoicing and appreciation, monitoring expenses, and assisting with donor acknowledgment.

This full-time administrative position offers a unique opportunity to contribute to the vibrant academic and professional atmosphere of the Herbert Wertheim College of Business, supporting its mission to serve as a hub for leading business education and strategic engagement activities. The successful candidate will be joining a community committed to excellence, innovation, and impactful partnerships within Florida State University and beyond.