Event Manager (Event Services Specialist)

Indiana University School of Medicine is a nationally recognized leader in medical research and education, boasting over 60 academic departments and specialty divisions spread across nine campuses throughout Indiana. The school maintains robust clinical partnerships with some of the state’s most advanced hospitals and physician networks, serving as a powerhouse for medical innovation, education, and healthcare improvement. Committed to preparing future healers and transforming health not only in Indiana but globally, the institution prides itself on advancing its educational mission with excellence and dedication. The broad reach of its academic programs and research initiatives firmly positions the school as a significant contributor to the advancement of medical knowledge and practice.

The Faculty Affairs and Professional Development (FAPD) office plays a crucial role in fostering a vibrant academic community where faculty members can excel professionally and contribute meaningfully to the school’s mission. FAPD focuses on faculty vitality, ongoing professional development, and managing critical processes such as promotion and tenure. They provide tailored resources, support services, and structured guidance that help faculty navigate their careers from recruitment and appointment to achieving full tenure status. This commitment ensures that faculty have the tools and opportunities necessary to thrive in an academically rigorous environment.

The role within the Faculty Affairs and Professional Development office is one of strategic importance and operational excellence. This position centers on event coordination and logistical management, contributing significantly to the delivery of over 125 annual events. These events are designed to enhance faculty onboarding, leadership development, career progression, and engagement. The events range widely from signature lectures and workshops to multi-day programs and recurring faculty development series. Each requires meticulous coordination, strict adherence to established Standard Operating Procedures, and flawless execution to support the university’s educational goals. The role demands a candidate who excels at organization, relationship-building, and providing indirect influence through seamless event delivery.

Responsibilities include detailed planning of a variety of university events, managing budgets, securing vendor contracts, coordinating transportation and catering, overseeing technology and equipment needs, as well as handling signage and other logistical components. The position also requires working closely with internal university stakeholders and external vendors to ensure timely, high-quality service delivery. Additionally, the role involves collaborating with communications and marketing teams for event publicity and maintaining adherence to university policies and contractual agreements. Importantly, the role demands tracking and analyzing event metrics to evaluate effectiveness and return on investment, with a view toward continuous improvement.

This opportunity is based in Indianapolis, Indiana, and offers a full-time career track with an annual salary range of $60,000 to $65,000, commensurate with skills, experience, and qualifications. The position is categorized under the operations job function and falls within the events job family. Indiana University also provides an extensive benefits package to full-time staff, making this a rewarding professional opportunity within a prestigious educational institution that values diversity and excellence.