Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $46,400.00 - $77,300.00
Work Schedule
Flexible
On-call
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Employee wellness programs
Professional development opportunities
Job Description
Loyola University Chicago, founded in 1870, stands as one of the nation’s largest Jesuit, Catholic universities, renowned for its academic excellence, commitment to community engagement, and leadership in sustainability. This Carnegie R1 research institution holds the distinction of being among an elite group of universities with the highest level of research activity, advancing knowledge that serves communities and creates global impact. Loyola's network includes 15 schools, colleges, and institutes spanning disciplines such as Business, Law, Medicine, Nursing, and Health Sciences. The university operates multiple primary campuses in the Chicago area and an international site in Rome, Italy, offering students a... Show More
Job Requirements
- Bachelor's degree supplemented with 3 or more years' experience in facilities, project management or related field
- Equivalent combination of education and experience may be considered
- Proven event management experience
- Strong organizational and multitasking capabilities
- Proficient in Microsoft Office and Google Suite
- Excellent communication skills
- Ability to supervise and manage staff
- Capability to operate university vehicles
- Ability to work irregular hours including evenings, weekends and overnight
- Ability to lift, carry, stand, climb, crawl, kneel, and perform repetitive motions
- Comfortable with direct animal or patient contact
Job Qualifications
- Minimum 3-5 years experience managing events
- Strong organizational skills
- Ability to multitask and attention to detail
- Self-starter able to work independently
- Exceptional written and verbal communication skills
- Calm and positive attitude during busy, stressful activities
- Ability to work efficiently and collaboratively
- Responsive and accountable to deadlines
- Adaptability to changing needs
- Proficiency in Microsoft Office Suite
- Knowledge of Google Suite Tools
Job Duties
- Assists with events/programs and day-to-day operations at the Health Science and Water Tower Campuses
- Oversees development and implementation of 25Live calendar and Room Scheduler for event scheduling
- Plans, schedules, and supervises event setups, teardowns, and changeovers
- Maintains event reports, maintenance logs, and safety incident reports
- Serves as departmental contact for inquiries and coordinates with campus departments for event services
- Hires, trains, supervises, and evaluates student staff
- Supports student groups and university departments with event marketing and advertising
- Acts as 24/7 on-call representative for Conference Services and university events
- Coordinates risk management, evacuation, contingency plans, and drills for student staff and guests
- Manages inventory and budgeting for facility resources and maintenance
- Assists with lodging and housing accommodations for conference groups
- Facilitates client communications, conducts walk-throughs and pre-con meetings
- Supports marketing and promotion initiatives to drive event revenue opportunities
- Provides exceptional customer service and serves as a liaison with vendors and clients
- Works flexible hours including evenings, weekends, and overnight shifts to support events and housing operations
- Performs additional duties and backup support for Conference Service Managers as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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