Job Overview
Employment Type
Part-time
Work Schedule
Flexible
Benefits
flexible schedule
Travel opportunities
Professional Development
Positive work environment
Inclusive culture
reasonable accommodations
Impactful work
Job Description
Associations International (AI) is a distinguished association management company headquartered in Lexington, KY, known for its client-focused approach and award-winning service to both domestic and international associations. With a strong commitment to building vibrant communities and supporting volunteer leaders, AI helps its clients achieve their missions through innovative solutions and dedicated partnership. As a premier association management company, AI fosters collaboration and excellence by delivering customized management services that meet the unique needs of each association it serves. The company’s culture is built on values of integrity, client satisfaction, and teamwork, which are reflected in their recognition as a Best Place to Work in Kentucky since 2012. AI’s commitment to quality and client success drives every aspect of its operations, making it a trusted partner in the association management industry.
The role of Events Manager at Associations International is a critical, part-time position focused on the comprehensive planning, coordination, and execution of events specifically for the Women’s Basketball Coaches Association (WBCA). This position is ideal for an experienced and detail-oriented professional who thrives in a dynamic environment where delivering exceptional event experiences aligns with strategic organizational goals. As an Events Manager, you will be instrumental in managing the full lifecycle of WBCA conferences and events, ensuring that each event is executed flawlessly and offers outstanding value to attendees and stakeholders alike.
In collaboration with WBCA leadership, the client core team, and various internal departments, the Events Manager will lead all facets of event logistics—from initial planning stages and timeline development to on-site management and post-event evaluation. This role requires a strong project management skill set, excellent negotiation capabilities with vendors and venues, and the ability to maintain a collaborative and proactive approach throughout the event process. The Events Manager acts as a subject matter expert in event execution, orchestrating smooth operational flow, managing speaker and stakeholder coordination, overseeing technology and A/V needs, and handling budget and financial aspects related to events.
Travel for site visits and on-site event management is an essential part of the role, offering hands-on leadership during events to guarantee a professional and engaging experience for all participants. The flexibility of a part-time schedule accommodates variable hours, tailored around event timing, making it a versatile and rewarding opportunity for those passionate about events within the association management field. This position not only demands meticulous attention to detail but also the ability to adapt swiftly to changing conditions and deliver under pressure.
Joining Associations International means becoming part of an organization recognized for its excellence in workplace culture and its impactful role in supporting the coaching community in women’s basketball. As an Events Manager, you have a direct influence on enhancing the mission of the WBCA, contributing to events that unite and empower coaches nationwide. This role offers a unique blend of operational challenges and strategic influence, providing an inspiring career path for event professionals seeking to make a meaningful difference in a specialized sports association context.
The role of Events Manager at Associations International is a critical, part-time position focused on the comprehensive planning, coordination, and execution of events specifically for the Women’s Basketball Coaches Association (WBCA). This position is ideal for an experienced and detail-oriented professional who thrives in a dynamic environment where delivering exceptional event experiences aligns with strategic organizational goals. As an Events Manager, you will be instrumental in managing the full lifecycle of WBCA conferences and events, ensuring that each event is executed flawlessly and offers outstanding value to attendees and stakeholders alike.
In collaboration with WBCA leadership, the client core team, and various internal departments, the Events Manager will lead all facets of event logistics—from initial planning stages and timeline development to on-site management and post-event evaluation. This role requires a strong project management skill set, excellent negotiation capabilities with vendors and venues, and the ability to maintain a collaborative and proactive approach throughout the event process. The Events Manager acts as a subject matter expert in event execution, orchestrating smooth operational flow, managing speaker and stakeholder coordination, overseeing technology and A/V needs, and handling budget and financial aspects related to events.
Travel for site visits and on-site event management is an essential part of the role, offering hands-on leadership during events to guarantee a professional and engaging experience for all participants. The flexibility of a part-time schedule accommodates variable hours, tailored around event timing, making it a versatile and rewarding opportunity for those passionate about events within the association management field. This position not only demands meticulous attention to detail but also the ability to adapt swiftly to changing conditions and deliver under pressure.
Joining Associations International means becoming part of an organization recognized for its excellence in workplace culture and its impactful role in supporting the coaching community in women’s basketball. As an Events Manager, you have a direct influence on enhancing the mission of the WBCA, contributing to events that unite and empower coaches nationwide. This role offers a unique blend of operational challenges and strategic influence, providing an inspiring career path for event professionals seeking to make a meaningful difference in a specialized sports association context.
Job Requirements
- Minimum of 5 years of experience in event management, project planning, operations, or related field
- Experience working in professional association, nonprofit, or client-services environment preferred
- Bachelor’s degree in business, hospitality, or related field or equivalent combination of education and experience
- Strong project management, organizational, and time-management skills
- Demonstrated experience negotiating and managing hotel, A/V, and vendor contracts
- Excellent written and verbal communication skills
- Marketing-savvy with strong problem-solving and decision-making abilities
- Proficiency with Microsoft Office and standard business technology
- Self-starter with positive, adaptable, and collaborative approach
- Ability to succeed in fast-paced, team-oriented environment
Job Qualifications
- Bachelor’s degree in business, hospitality, or related field
- Minimum of 5 years of experience in event management, project planning, or operations
- Experience in professional association, nonprofit, or client-services environment preferred
- Strong project management and organizational skills
- Demonstrated experience negotiating and managing contracts
- Excellent written and verbal communication skills
- Marketing-savvy with strong problem-solving abilities
- Proficiency with Microsoft Office and business technology
- Positive, adaptable, and collaborative approach
Job Duties
- Manage the full lifecycle of WBCA events including pre-event planning, on-site execution, and post-event evaluation
- Develop and manage detailed project timelines ensuring deadlines and deliverables
- Collaborate with WBCA leadership and internal teams to align event logistics with organizational goals
- Create and oversee on-site staffing plans including schedules and roles
- Provide hands-on, on-site leadership for smooth event execution
- Manage speaker logistics including confirmations, contracts, and travel support
- Coordinate with marketing and communications for accurate speaker and program information
- Lead coordination with A/V providers and hotel partners for technical needs
- Manage A/V RFP process, contracting, on-site oversight, and invoice reconciliation
- Research, contract, and manage event mobile app content and updates
- Support management of third-party vendors including contracts and logistics
- Coordinate meeting space, room blocks, food and beverage, and event flow logistics
- Act as key on-site contact for vendors, venues, and stakeholders
- Develop and manage event budgets within assigned areas
- Review and resolve vendor invoices and billing discrepancies
- Identify cost-saving opportunities while maintaining event quality
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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