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Job Overview
Employment Type
Part-time
Work Schedule
Flexible
Benefits
flexible schedule
Travel opportunities
Professional Development
Positive work environment
Inclusive culture
reasonable accommodations
Impactful work
Job Description
Associations International (AI) is a distinguished association management company headquartered in Lexington, KY, known for its client-focused approach and award-winning service to both domestic and international associations. With a strong commitment to building vibrant communities and supporting volunteer leaders, AI helps its clients achieve their missions through innovative solutions and dedicated partnership. As a premier association management company, AI fosters collaboration and excellence by delivering customized management services that meet the unique needs of each association it serves. The company’s culture is built on values of integrity, client satisfaction, and teamwork, which are reflected in their recognition as a Best... Show More
Job Requirements
- Minimum of 5 years of experience in event management, project planning, operations, or related field
- Experience working in professional association, nonprofit, or client-services environment preferred
- Bachelor’s degree in business, hospitality, or related field or equivalent combination of education and experience
- Strong project management, organizational, and time-management skills
- Demonstrated experience negotiating and managing hotel, A/V, and vendor contracts
- Excellent written and verbal communication skills
- Marketing-savvy with strong problem-solving and decision-making abilities
- Proficiency with Microsoft Office and standard business technology
- Self-starter with positive, adaptable, and collaborative approach
- Ability to succeed in fast-paced, team-oriented environment
Job Qualifications
- Bachelor’s degree in business, hospitality, or related field
- Minimum of 5 years of experience in event management, project planning, or operations
- Experience in professional association, nonprofit, or client-services environment preferred
- Strong project management and organizational skills
- Demonstrated experience negotiating and managing contracts
- Excellent written and verbal communication skills
- Marketing-savvy with strong problem-solving abilities
- Proficiency with Microsoft Office and business technology
- Positive, adaptable, and collaborative approach
Job Duties
- Manage the full lifecycle of WBCA events including pre-event planning, on-site execution, and post-event evaluation
- Develop and manage detailed project timelines ensuring deadlines and deliverables
- Collaborate with WBCA leadership and internal teams to align event logistics with organizational goals
- Create and oversee on-site staffing plans including schedules and roles
- Provide hands-on, on-site leadership for smooth event execution
- Manage speaker logistics including confirmations, contracts, and travel support
- Coordinate with marketing and communications for accurate speaker and program information
- Lead coordination with A/V providers and hotel partners for technical needs
- Manage A/V RFP process, contracting, on-site oversight, and invoice reconciliation
- Research, contract, and manage event mobile app content and updates
- Support management of third-party vendors including contracts and logistics
- Coordinate meeting space, room blocks, food and beverage, and event flow logistics
- Act as key on-site contact for vendors, venues, and stakeholders
- Develop and manage event budgets within assigned areas
- Review and resolve vendor invoices and billing discrepancies
- Identify cost-saving opportunities while maintaining event quality
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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