Event Manager

Boca Raton, FL, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $55,000.00 - $65,000.00

Work Schedule

Weekend Shifts

Benefits

Days off for work-prohibitive Jewish holidays

Paid Time Off

Early Friday close

Health Insurance

Dental Insurance

Vision Insurance

Parental leave

Life insurance

short-term disability

long-term disability

403(b) Retirement Plan

Job Description

Jewish National Fund-USA (JNF-USA) is a renowned nonprofit organization dedicated to supporting the land and people of Israel through impactful philanthropic initiatives and meaningful programs. Established almost 125 years ago, JNF-USA has built a remarkable legacy by turning vision and dreams into reality. Their multifaceted projects include constructing schools, medical centers, culinary institutes, and resilience facilities, as well as establishing emergency response centers, water reservoirs, parks, and playgrounds. These efforts create thriving communities by generating employment opportunities and fostering youth development programs that benefit thousands of young Israelis. JNF-USA also supports Israelis with disabilities and promotes agricultural research and development, all while engaging a broad audience beyond the Jewish community through educational and cultural programs. By hosting the largest annual gathering of Zionists in the U.S. at their Global Conference for Israel, JNF-USA strengthens bonds within the global Zionist movement. Their current major undertaking involves the ambitious $350 million World Zionist Village in Be'er Sheva, the largest philanthropic capital project in Israel's history. Additionally, JNF-USA has made a significant environmental impact by planting over 260 million trees in Israel since 1901, helping the country achieve a net gain in tree coverage entering the 21st century.

The available position is for an Event Manager located in Boca Raton, FL, which reports directly to the Business Manager of the Southeast region. This role is vital for overseeing the planning, management, and execution of events that align with JNF-USA's strategic vision. The Event Manager plays a crucial role in ensuring every event reaches its full potential and contributes meaningfully to the organization's mission. Coordination with campaign staff, operational teams, the Director of National Events, and the Executive Director of the Center of Excellence is essential. The Event Manager will lead all event logistics, including vendor management, budget adherence, production timelines, staffing plans, and on-site execution. The position requires working evenings and weekends as necessary and involves travel within the local region to ensure the success of various events. JNF-USA values innovation and collaboration, and the Event Manager is expected to stay current with industry trends and adopt best practices that enhance event effectiveness and stakeholder engagement. The position offers a salaried compensation between $55,000 and $65,000, depending on location, experience, and education, and provides a comprehensive benefits package that supports employee well-being and professional growth. This role offers a unique opportunity to make a meaningful difference by supporting an organization deeply committed to Israel's development and the global Zionist mission.

Job Requirements

BA/BS degree
5+ years of event management experience
Proven negotiation skills with vendors
Ability to act as a liaison with vendors and venues
Excellent organizational skills
Superior project management skills
Ability to lead and motivate a team
Ability to multi-task under deadlines
Ability to manage multiple events simultaneously
Experience coordinating travel and related documents
High tolerance for time-sensitive transactions
Ability to work collaboratively with stakeholders
High energy and flexibility
Strong attention to detail
Excellent communication skills
Strong computer skills including Microsoft Office
Knowledge of Salesforce or other database platforms is preferred
Knowledge of a project management tool is preferred
Ability to travel and work nights and weekends
Valid US driver's license and passport
Ability to lift up to 40 lbs
Access to a car and personal credit card for travel.

Job Qualifications

BA/BS degree, Certified Meeting Professional (CMP) or related industry designation preferred
5+ years of event management experience, with preferred experience in nonprofit event coordination
Proven negotiation skills with hotels, catering, and/or other vendors
Ability to act as a liaison with vendors and venues
Excellent organizational and superior project management skills
Excellent management skills with the ability to lead, facilitate, motivate, and organize
Ability to problem solve and multi-task with numerous deadlines
Ability to work on multiple events simultaneously
Experience coordinating travel, itineraries, calendars, and related documents for affiliate speakers
Tolerance for time-sensitive transactions and last-minute changes
Ability to work collaboratively as a team and manage relationships with key stakeholders, strategic partners, and vendors
High energy, flexibility, and ability to meet deadline demands
Strong attention to detail
Excellent interpersonal, verbal, and written communication skills
Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook)
Knowledge of Salesforce or another database platform is a plus
Knowledge of a project management tool is a plus
Ability to attend event planning meetings and events throughout Southeast as needed to evaluate staff performance
Ability to work nights, weekends, and travel throughout the region
Valid US driver's license, passport, access to a car, and personal credit card for travel with documented expenses reimbursed
Ability to lift up to 40 lbs.

Job Duties

Partner with the Business Manager and Campaign Staff to define event goals, objectives, and specific implementation plans
Execute all aspects of event logistics in coordination with the Campaign Staff, Committee Members, and Event Chairs, including production timeline, budgeting, vendor contracting and management, support staff scheduling, and run of show
Partner with the Business Manager and the Marketing Department to determine all printed and digital materials needed such as invitations, save the date cards, registration pages, event signage, and decor
Work closely with the assigned event administrative assistant to pull reports for invitations and mailing lists, oversee mailing of Save-the-Date cards or invitations, manage manual or online RSVPs, print and ship attendee name badges and materials
Ensure event details and data are recorded in Salesforce and project management tool
Manage tasks and assignments within project management tool
Manage and execute events on-site
Develop on-site staffing and security plans
Travel to numerous events within the local region and work evenings and weekends as required
Stay relevant with industry trends and best practices
Perform any other duties or projects assigned by the supervisor.