Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Competitive health & wellness benefits
401(K) & company match
paid sick days
Paid holidays
Paid vacation
paid bereavement
Pet insurance
Paid pet bereavement
Training & Development Opportunities
Tuition Reimbursement
Free onsite parking
Discounted bus passes
Complimentary Meals
Community Volunteer Opportunities
Team member hotel rates
Job Description
Loews Vanderbilt Hotel, located in the vibrant heart of Nashville, Tennessee, offers guests a unique blend of old and new Southern charm. Situated just minutes from the city’s most renowned attractions, this hotel embraces the spirit of Nashville, providing an authentic hospitality experience that reflects the city’s soulful identity. Loews Nashville Hotel at Vanderbilt Plaza is not only a destination for travelers but a proud member of the local community, recognized for its outstanding work environment by being named to the 2025 TopWorkplaces list. This recognition underscores the hotel’s dedication to fostering a culture of inclusion, growth, and respect for all team members.
Founded in 1960, Loews Hotels & Co operates a collection of iconic hotels and resorts across the United States, committed to delivering exceptional experiences through their diverse and welcoming teams. The Loews Nashville property offers career opportunities across various departments including Guest Services, Culinary, Finance, IT, and Corporate Offices, emphasizing both personal and professional growth. The hotel’s commitment to inclusion ensures that every employee feels valued regardless of race, gender, religion, sexual orientation, or veteran status.
The Event Manager role at Loews Vanderbilt Hotel is a critical position responsible for the coordination and execution of conventions, meetings, and rooms-only events. This full-time position is bonus eligible and offers competitive health and wellness benefits, 401(k) with company match, paid time off, tuition reimbursement, and many other perks. The Event Manager will take ownership from the initial assignment of events through to final payment processing, partnering with all hotel departments to guarantee successful event delivery according to client specifications and Loews standards. This role requires a high level of creativity, communication, and organizational skills, ensuring client satisfaction and repeat business for the hotel and the brand. The Event Manager acts as a crucial liaison among clients, vendors, and hotel staff to create seamless event experiences.
This dynamic position requires someone who is a creative problem solver, an effective communicator with empathy and professionalism, and a forward thinker with an analytical mindset. The candidate must balance attention to detail with a broad perspective, managing multiple projects and deadlines efficiently. The role involves reviewing event contracts, facilitating client communications, preparing banquet event orders, coordinating pre-convention meetings, and managing group room block performance. Proficiency in Microsoft Office is essential, while experience with Delphi and diagramming software is preferred. Flexibility to work weekends and holidays is also necessary given the nature of event management. Reporting to the Director of Meetings & Events, this role offers an exciting opportunity to grow within a respected brand that values community, inclusion, and career development.
Founded in 1960, Loews Hotels & Co operates a collection of iconic hotels and resorts across the United States, committed to delivering exceptional experiences through their diverse and welcoming teams. The Loews Nashville property offers career opportunities across various departments including Guest Services, Culinary, Finance, IT, and Corporate Offices, emphasizing both personal and professional growth. The hotel’s commitment to inclusion ensures that every employee feels valued regardless of race, gender, religion, sexual orientation, or veteran status.
The Event Manager role at Loews Vanderbilt Hotel is a critical position responsible for the coordination and execution of conventions, meetings, and rooms-only events. This full-time position is bonus eligible and offers competitive health and wellness benefits, 401(k) with company match, paid time off, tuition reimbursement, and many other perks. The Event Manager will take ownership from the initial assignment of events through to final payment processing, partnering with all hotel departments to guarantee successful event delivery according to client specifications and Loews standards. This role requires a high level of creativity, communication, and organizational skills, ensuring client satisfaction and repeat business for the hotel and the brand. The Event Manager acts as a crucial liaison among clients, vendors, and hotel staff to create seamless event experiences.
This dynamic position requires someone who is a creative problem solver, an effective communicator with empathy and professionalism, and a forward thinker with an analytical mindset. The candidate must balance attention to detail with a broad perspective, managing multiple projects and deadlines efficiently. The role involves reviewing event contracts, facilitating client communications, preparing banquet event orders, coordinating pre-convention meetings, and managing group room block performance. Proficiency in Microsoft Office is essential, while experience with Delphi and diagramming software is preferred. Flexibility to work weekends and holidays is also necessary given the nature of event management. Reporting to the Director of Meetings & Events, this role offers an exciting opportunity to grow within a respected brand that values community, inclusion, and career development.
Job Requirements
- Minimum one year of experience in event management, sales, or related experience in full-service hotel environment or minimum two years of experience in guest-facing customer service and or hospitality role
- knowledge of hotel operational departments
- ability to partner effectively with clients, guests, and all levels of hotel staff and management
- proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- ability to work a flexible schedule including weekends and holidays as needed
Job Qualifications
- Minimum one year of experience in event management, sales, or related experience in full-service hotel environment or minimum two years of experience in guest-facing customer service and or hospitality role
- knowledge of hotel operational departments
- must be able to partner effectively with clients, guests, and all levels of hotel staff and management
- proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Delphi experience preferred
- diagramming software experience preferred
- must be able to work a flexible schedule, including weekends and holidays, as needed
Job Duties
- Review all assigned group files including contracts and addenda for accuracy
- lead client correspondence including facilitating all client communication and introduction to operational and vendor partners
- build client relationships through maintenance of consistent, professional communication and support
- outline all details of convention events in the form of Banquet Event Orders and other reports to provide timely information to hotel departments regarding set-up, purchasing, and scheduling needs
- communicate all event details, deadlines, and key documents to clients, obtain approvals and ensure client understanding of event planning process
- partner with and advocate for group reservation desk and group credit and billing departments regarding receipt and input of all group reservation and payment needs
- prepare impactful group resumes containing all relevant event information needed for successful operational execution
- distribute accurate and thoroughly detailed Banquet Event Orders and group resumes by established deadlines to appropriate hotel departments
- determine event needs for pre-convention and other internal or guest facing planning meetings for all assigned groups, then coordinate and lead those meetings
- maintain accuracy of booking information in Delphi, including blocking of space, food & beverage function details, attachment of signed key event support documents
- accurately forecast and report out on group food and beverage spend
- oversee group room block performance, and report out on rooms utilization
- drive incremental banquet food and beverage and room rental revenue to achieve department budget goals
- attend all relevant hotel meetings and presents where appropriate, including department, staff, resume review, and banquet event order meetings
- other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
