Event Experience Coordinator

Indianapolis, IN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) retirement plan

Professional development opportunities

Flexible work arrangements

Job Description

Project Lead The Way (PLTW) is a nationally recognized nonprofit organization dedicated to expanding access to transformative learning experiences in science, technology, engineering, and mathematics (STEM) for K-12 students across the United States. PLTW partners with schools, educators, and communities to provide high-quality curricula, teacher training, and professional development opportunities that prepare students for college, careers, and lifelong learning. With a mission centered on empowering students through engaging project-based learning and relevant educational experiences, PLTW has become a leading force in STEM education. The organization values innovation, inclusion, and collaboration, striving to create equitable opportunities for all learners.

The Eve... Show More

Job Requirements

Bachelor's degree in event management, communications, hospitality or related field, or equivalent related experience
Proven experience in event planning and execution for virtual and in-person events
Strong proficiency in event management software such as CVENT
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
Ability to travel frequently to event locations across the country
Detail-oriented with strong problem-solving skills
Ability to work independently and collaboratively in a remote-first team environment
Strong customer service orientation
Flexibility to adapt to changing priorities and handle multiple projects simultaneously
Ability to manage budgets and track expenses
Demonstrated ability to analyze feedback and improve event processes
Proficiency in creating and managing event documentation and workflows
Capacity to plan and execute logistics for complex events involving multiple stakeholders
Strong initiative and proactive work ethic

Job Qualifications

Bachelor's degree in event management, communications, hospitality or a related field of study, or equivalent related experience
A customer-centric approach to all internal and external interactions
Seeks and embraces diversity of thought, culture, and experience
Takes pride in the work, celebrates success, and has fun
Approaches work with curiosity and experimentation
Ability to multi-task, prioritize, and be detail-oriented
Capability to work collaboratively in a remote-first team environment
Ability to take initiative and work proactively
Ability to work independently, resourcefully seek answers, and remove obstacles
Creative and critical thinking with a concentration on being flexible and adaptable
Accountable and results-oriented with the ability to consistently meet deadlines
Ability to perform at both the strategic and tactical levels
A high sense of urgency
Excellent written and verbal communication skills
Ability to effectively prioritize and balance urgent tasks with strategic projects
The ability to influence professionally and constructively
Excellent judgment and ability to adapt to changing priorities with ease and efficiency
Ability to direct highly skilled contributors without having direct reporting authority
Ability to synthesize various sets of data and other inputs to make and justify sound decisions

Job Duties

Execute the planning, content, and logistics management for virtual and in-person tradeshows, PLTW meetings and events including run of show development, script management, meals, transportation, mementos, event registration setup and other event requirements and specifications
Handle annual event research and documentation as part of the Event Strategic Planning process
Support the execution of tradeshows, meetings and other customer events including securing space, creating project plans, booking registrations, hotels and meeting rooms, coordinating booth shipments and other booth logistics, ordering swag, tracking payments and coordinating team member participation
Create, test and launch events via CVENT, PLTW's event management software
Provide onsite event support for PLTW events, demonstrating a strong service orientation to guests and internal PLTW team members
Execute administrative activities such as updating spreadsheets, coordinating planning meetings, setting up virtual events and developing process documents such as workflows, timelines, and task lists
Use guest feedback and other data to help to continuously improve PLTW's meetings and events, and to develop and document best practices
Contribute to the development of event resources and RFPs (request for proposals) in collaboration with other teams organizationally
Contribute to overall budget, forecasting, and event schedule management
Complete post-event tasks including reconciliation of expenses, evaluation of events, and reports on meeting results
Identify and recommend potential opportunities to incorporate innovative methods and emerging trends within area of expertise
Other duties as assigned

Job Location

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