Event Coordinator/Administrative Assistant

The Pennsylvania Convention Center is a premier event venue located in Philadelphia, Pennsylvania. It is one of the largest and most versatile convention centers in the region, offering extensive facilities designed to accommodate a wide range of events including conferences, exhibitions, meetings, and special events. The Convention Center prides itself on delivering exceptional event experiences through its state-of-the-art infrastructure, strategic location, and dedicated staff who ensure smooth event execution. As part of ASM Global, a world leader in venue management, the Pennsylvania Convention Center maintains high standards in service, operational excellence, and client satisfaction. The Center serves a diverse clientele including local, national, and international organizations that demand top-tier event management and support services. This Event Management position at the Pennsylvania Convention Center is a dynamic and integral role responsible for overseeing multiple aspects of event planning and execution. The role is designed for professionals who thrive in a fast-paced and high-energy environment where attention to detail, customer service excellence, and operational efficiency are paramount. The Event Manager will be tasked with obtaining and organizing detailed event requirements from clients, preparing detailed event manifests, coordinating event equipment logistics such as staging, tables, and chairs, and serving as a primary liaison between clients and facility departments. This position requires managing multiple phases of event production simultaneously, from initial planning to on-site coordination and post-event follow-up. A critical component of this role is the ability to provide exceptional customer service and foster positive client relationships while ensuring clear and effective communication among internal teams, clients, and external partners such as the Philadelphia Convention & Visitors Bureau. The Event Manager must be accessible at all times during events, including nights, weekends, and holidays, to address client needs and respond promptly to any emergencies or challenges that may arise. The successful candidate will demonstrate proficiency in event booking and scheduling software, Microsoft Office applications including Word, Excel, and PowerPoint, and will have strong oral and written communication skills. Flexibility to work an irregular schedule and the physical stamina to maneuver the Convention Center for extended periods is essential. This role does not include supervisory responsibilities but requires collaborative interaction with various departments and contractors to ensure seamless event delivery. The position is vital in promoting and fulfilling ASM Global’s brand promise and safety initiatives, contributing to the overall success and reputation of the Pennsylvania Convention Center as a top-tier event location.