Event Coordinator- The Arena at Innovation Mile
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
Job Description
REV Sports Management is a dynamic and thriving company committed to excellence in the sports and live event industry. Known for its passionate team and customer-centric approach, REV Sports Management focuses on delivering unforgettable experiences through meticulous event planning and management. The company operates at The Arena at Innovation Mile, a premier venue hosting a wide range of live events including concerts, sports competitions, and public gatherings. REV Sports Management prides itself on maintaining a culture where employees truly believe in their work and strive to bring enthusiasm and dedication to every project. This dedication is reflected in the company’s commitment to providing professional services and creating a seamless event experience for its clients and partners.
The role of Event Coordinator at REV Sports Management is a pivotal position responsible for supporting the planning and flawless execution of events at The Arena at Innovation Mile. This full-time position involves managing event logistics from the initial client meeting stage through to final billing. The Event Coordinator acts as the key point of contact among clients, internal teams, and vendors, ensuring clear communication and coordination throughout the event lifecycle. The position demands a highly organized individual with strong problem-solving skills who can work independently in a fast-paced, deadline-driven environment. Duties include scheduling, coordinating event requirements, maintaining detailed event files and calendars, and assisting with public event support. An ideal candidate will demonstrate excellent communication skills, experience in event management or a related field, and proficiency with Microsoft Office, CRM software, and event management platforms.
This role offers the opportunity to engage closely with clients, cultivate strong professional relationships, and contribute to revenue growth by partnering with the entertainment sales team. Responsibilities include creating client estimates, preparing rental agreements, overseeing third-party vendors, and ensuring quality delivery of all assigned events. The Event Coordinator also coordinates staffing with security and support companies, supervises event execution, and handles post-event billing. In addition, the role requires conducting facility tours for prospective clients and supporting general tours as needed. At REV Sports Management, the Event Coordinator will play an essential role in driving the company's continued success while working alongside enthusiastic, motivated team members in a vibrant atmosphere that fosters career growth and satisfaction.
The role of Event Coordinator at REV Sports Management is a pivotal position responsible for supporting the planning and flawless execution of events at The Arena at Innovation Mile. This full-time position involves managing event logistics from the initial client meeting stage through to final billing. The Event Coordinator acts as the key point of contact among clients, internal teams, and vendors, ensuring clear communication and coordination throughout the event lifecycle. The position demands a highly organized individual with strong problem-solving skills who can work independently in a fast-paced, deadline-driven environment. Duties include scheduling, coordinating event requirements, maintaining detailed event files and calendars, and assisting with public event support. An ideal candidate will demonstrate excellent communication skills, experience in event management or a related field, and proficiency with Microsoft Office, CRM software, and event management platforms.
This role offers the opportunity to engage closely with clients, cultivate strong professional relationships, and contribute to revenue growth by partnering with the entertainment sales team. Responsibilities include creating client estimates, preparing rental agreements, overseeing third-party vendors, and ensuring quality delivery of all assigned events. The Event Coordinator also coordinates staffing with security and support companies, supervises event execution, and handles post-event billing. In addition, the role requires conducting facility tours for prospective clients and supporting general tours as needed. At REV Sports Management, the Event Coordinator will play an essential role in driving the company's continued success while working alongside enthusiastic, motivated team members in a vibrant atmosphere that fosters career growth and satisfaction.
Job Requirements
- Bachelor’s degree preferred
- 1-2 years of experience in events or a related field
- strong proficiency in Microsoft Office, event management platforms, and CRM software
- exceptional verbal and written communication skills
- proven ability to problem-solve and work independently in a fast-paced, multitasking environment with multiple deadlines
- strong time management, leadership, and decision-making abilities
- excellent organizational, planning, and project management skills
- experience with concerts or live event production preferred
Job Qualifications
- Bachelor’s degree preferred
- experience in events or a related field
- proficiency in Microsoft Office, event management platforms, and CRM software
- strong verbal and written communication skills
- problem-solving abilities
- ability to work independently under deadlines
- strong time management skills
- leadership qualities
- organizational and project management skills
- knowledge of concerts or live event production
Job Duties
- Manage all pre-event and onsite communication to ensure seamless event execution
- establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals
- collaborate with internal teams and clients to define event goals, objectives and specific implementation plans
- maintain event calendars and databases to support long-term planning and operational efficiency
- build strong, professional relationships that support clear, consistent, and courteous communication with clients and partner organizations
- cultivate strong client relationships, update guest history to enhance service and repeat business, and partner with the REV Entertainment Sales Department to generate new revenue
- serve as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at The Arena at Innovation Mile
- create and follow through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing
- oversee third-party vendors to ensure quality product and events for clients
- coordinate event schedules with contracted security/staffing companies, provide guidance, and supervision during events and follow up after all events to ensure proper billing
- communicate all event requirements (staffing, set-up, etc.) to appropriate departments
- create and maintain event files
- create and distribute Event Memos for all events
- conduct facility tours for prospective clients
- assist with general tours as needed
- provide general event support for ticketed public events as needed
- other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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