Event Coordinator (Remote)

Cutler Bay, FL, USA|Remote, Travel

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $19.25 - $27.50

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee wellness programs

Job Description

TEAM is an award-winning experiential marketing agency specializing in creating unforgettable brand experiences through innovative and strategic marketing campaigns. With decades of industry knowledge and a client-focused approach, TEAM partners with top-tier brands to deliver inspiring and engaging interactions at every point of customer engagement. Their expertise lies in blending creativity with effective marketing strategies to build deep connections between brands and their audiences, fostering genuine brand loyalty and passion. Known for a fun, collaborative, and supportive work environment, TEAM values its employees, prioritizing their well-being and personal growth alongside professional success. The agency leverages a diverse roster of talented professionals to execute campaigns that are both groundbreaking and memorable, setting them apart in the marketing world. Their presence spans various digital platforms, including their website and social media channels, emphasizing a broad and dynamic outreach strategy.

The Event Coordinator position at TEAM is pivotal in supporting the agency's partnership with a leading global cloud provider. This role involves managing comprehensive event logistics, liaising with stakeholders, and enhancing attendee experiences across multiple regions and event themes. The Event Coordinator's responsibilities extend from the initial planning stages through to the post-event analysis, ensuring precise execution aligned with client expectations. Handling in-person, virtual, and hybrid tech events requires a blend of project coordination, operational excellence, and exceptional client service. This role demands a high level of organization and communication to juggle multiple tasks, coordinate vendors, and maintain seamless event flow. It is critical not only to support logistical needs such as registration, hotel arrangements, and vendor management but also to elevate executive and VIP attendee engagement with tailored service. An understanding of budget management, contract negotiation, and event reporting further defines this position. The role is designed for a detail-oriented professional passionate about orchestrating meaningful experiences that resonate with attendees and contribute to brand success. Experience with virtual desktop setups, Google Workspace, Microsoft Office, project management tools like Asana and Smartsheet, and presentation design platforms is essential. The position may require travel for event support and offers an opportunity to thrive in a fast-paced, creative environment dedicated to delivering unparalleled marketing experiences.

Job Requirements

Bachelor’s degree in event management, marketing, communications, or a related field
Minimum of 5+ years of experience coordinating events preferably in an agency or corporate environment
Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting
Strong organizational skills with meticulous attention to detail
Excellent written and verbal communication skills with a client-service mindset
Virtual desktop setup is required
no new software purchases required
Experience supporting virtual or hybrid events a plus
Ability to travel if needed for event support
Proficiency with google workspace, microsoft office, project tools such as asana and smartsheet, and presentation design platforms

Job Qualifications

Bachelor’s degree in Event Management, Marketing, Communications, or a related field
Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment
Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting
Strong organizational skills with meticulous attention to detail
Excellent written and verbal communication skills with a client-service mindset
Experience supporting virtual or hybrid events is a plus
Ability to travel if needed for event support
Proficiency with Google Workspace, Microsoft Office, project tools such as Asana and Smartsheet, and presentation design platforms

Job Duties

Support the planning and execution of various tech specific events including in-person, virtual and hybrid events from concept through post-event measurement
Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support
Assist in managing live-streaming, speaker coordination, and on-site technical needs
Track key deliverables and timelines to ensure successful event execution across multiple regions
Prepare event materials, briefings, and post-event recaps as needed
Serve as a central point of contact for cross-functional client teams
Support communication between internal teams to ensure alignment and timely delivery of assets
Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards
Negotiate contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective in-person event execution, and delivery standards aligned to regional marketing strategy
Support executive, customer, and partner engagement initiatives for key tech events
Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience
Serve as part of the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates
Manage event documentation, including project trackers, contact lists, and schedules
Ability to measure leads and pipelines for B2B events
Support budget tracking and expense reconciliation as directed
Compile post-event reports summarizing attendance, engagement, and logistics outcomes
Assist in process improvements and documentation to enhance future event efficiency