Event Coordinator - PT

The Orlando Science Center is a renowned non-profit organization dedicated to inspiring science learning for life. Located in Orlando, Florida, it serves as a leading educational site that attracts thousands of visitors annually, offering a broad spectrum of exhibits, interactive programs, and special events. With a mission centered around engaging individuals of all ages in the wonder and knowledge of science, the Orlando Science Center also functions as a premier venue for events, including weddings and private gatherings. Its unique science-themed spaces provide an extraordinary and memorable setting for clients seeking a distinctive experience for their celebrations and business events.

The Event Coordinator role at the Orlando Science Center is a pivotal position contributing to the seamless execution of all events hosted within the facility. This part-time role involves overseeing wedding events and various event rentals with a meticulous focus on event coordination and logistics. Working closely with the Manager of Events, the Event Coordinator ensures that all aspects from setup through to breakdown are professionally managed to meet and exceed clients' expectations. Responsibilities include interaction with clients to customize event layouts, recommending vendors, conducting wedding rehearsals, and managing communication among participating vendors and internal departments. The coordinator acts as the on-site representative during events to guarantee that the load-in process, client needs, and logistical components are handled effectively.

Additional duties extend to maintaining a safe environment during events, collecting rental payments, and creating detailed event production schedules to streamline operations. The Event Coordinator is empowered to make on-the-spot decisions during after-hours events, demonstrating both leadership and problem-solving skills. This role demands physical activity such as moving throughout the museum spaces, managing event setups including lifting items up to 50 pounds, and being present on-site during events, especially on weekends and after hours. Candidates should be enrolled in or have completed college-level courses related to event or wedding management. Previous experience in educational events, weddings, or professional meetings is preferred but not required.

This role is ideal for individuals with a passion for event planning, strong communication skills, and the ability to thrive in a dynamic, fast-paced environment. The Orlando Science Center offers a unique opportunity to create meaningful and memorable events in a distinct scientific setting, combining customer service excellence with operational coordination. Working for such a prestigious institution also provides valuable experience in the non-profit and educational event sector, enhancing career growth opportunities. The position requires onsite presence at all times and flexibility to work during evenings, weekends, and on-call for emergencies, ensuring that clients receive exceptional, uninterrupted service throughout their event experience.