Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $19.25 - $27.50
Work Schedule
Flexible
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Job Description
Southwestern Baptist Theological Seminary is a distinguished Christian institution established in 1908 with a rich history of preparing leaders for ministry. Founded under the visionary guidance of B.H. Carroll, the seminary was initially part of Baylor University before becoming an independent entity and relocating to Fort Worth, Texas in 1910. The seminary has long upheld a firm commitment to gospel-centered education rooted in Southern Baptist orthodoxy and the Great Commission. It offers comprehensive academic programs covering theology, missions, evangelism, music and worship, and Christian education. The seminary serves as a spiritual and academic beacon, equipping men and women called by God to pastoral roles, missionary work, and other ministry leadership positions worldwide. Southwestern Baptist Theological Seminary fosters a community that values faithfulness to Scripture and denominational heritage, providing an environment where students grow in spiritual maturity and ministry effectiveness.
The role of Event Coordinator at Southwestern Baptist Theological Seminary is a part-time, non-exempt hourly position within the Riley Center department, reporting directly to the Events Management Supervisor. This opportunity is ideal for individuals seeking a dynamic role that balances administrative coordination with hands-on event facilitation. As an Event Coordinator, you will be responsible for planning, organizing, and executing a variety of conferences, meetings, and special events hosted by the Riley Center. Your work will ensure all events run smoothly, meet client expectations, and reflect the high standards of the seminary.
Key responsibilities include managing client communications professionally through multiple channels such as phone, in-person, and email; collecting detailed event data to facilitate accurate scheduling and logistics coordination; and overseeing room bookings and participant counts to maximize event outcomes. The role also involves contract creation and management, coordinating catering, room setup, and audio-visual requirements, as well as promptly responding to client requests to maintain consistent follow-up. You will serve as the face of the seminary to clients by welcoming guests, providing essential event and campus information, and addressing any new or evolving requests during events.
Event Coordinators must maintain accurate event schedules, confirm readiness of meeting spaces, and collaborate closely with internal staff to ensure the seamless execution of all event details. Financial responsibilities include verifying billing and overseeing financial records in conjunction with administrative personnel. The position demands professionalism in handling sensitive information and a commitment to flexibility, including availability for events during early mornings, evenings, and weekends.
Beyond logistical duties, this role requires a dedication to personal and professional growth, aligned with the seminary's mission to develop leaders for effective ministry. The ideal candidate will exhibit strong organizational skills, attention to detail, excellent communication capabilities, and proficiency in Microsoft Office, with preferred knowledge of EventPro, Zoom, and CRM systems. This position is also committed to upholding the seminary's Christian standards, requiring adherence to the Baptist Faith and Message and the institution's core values and mission.
The role of Event Coordinator at Southwestern Baptist Theological Seminary is a part-time, non-exempt hourly position within the Riley Center department, reporting directly to the Events Management Supervisor. This opportunity is ideal for individuals seeking a dynamic role that balances administrative coordination with hands-on event facilitation. As an Event Coordinator, you will be responsible for planning, organizing, and executing a variety of conferences, meetings, and special events hosted by the Riley Center. Your work will ensure all events run smoothly, meet client expectations, and reflect the high standards of the seminary.
Key responsibilities include managing client communications professionally through multiple channels such as phone, in-person, and email; collecting detailed event data to facilitate accurate scheduling and logistics coordination; and overseeing room bookings and participant counts to maximize event outcomes. The role also involves contract creation and management, coordinating catering, room setup, and audio-visual requirements, as well as promptly responding to client requests to maintain consistent follow-up. You will serve as the face of the seminary to clients by welcoming guests, providing essential event and campus information, and addressing any new or evolving requests during events.
Event Coordinators must maintain accurate event schedules, confirm readiness of meeting spaces, and collaborate closely with internal staff to ensure the seamless execution of all event details. Financial responsibilities include verifying billing and overseeing financial records in conjunction with administrative personnel. The position demands professionalism in handling sensitive information and a commitment to flexibility, including availability for events during early mornings, evenings, and weekends.
Beyond logistical duties, this role requires a dedication to personal and professional growth, aligned with the seminary's mission to develop leaders for effective ministry. The ideal candidate will exhibit strong organizational skills, attention to detail, excellent communication capabilities, and proficiency in Microsoft Office, with preferred knowledge of EventPro, Zoom, and CRM systems. This position is also committed to upholding the seminary's Christian standards, requiring adherence to the Baptist Faith and Message and the institution's core values and mission.
Job Requirements
- A high school diploma or GED required
- Bachelor's degree in event management, hospitality, or related field preferred
- Two-three years of combined experience in leadership or project management, coordinating functions, or conference and event planning experience preferred
- Strong organizational skills
- Attention to detail
- Ability to manage multiple tasks and deadlines independently
- Excellent written, verbal, and interpersonal communication skills
- Proficiency in Microsoft Office
- Experience with EventPro, Zoom, and CRM databases preferred
- Basic understanding of finance, accounting, and data interpretation
- Commitment to a maximum of 28-hour weekly schedule with flexibility for early mornings, evenings, and weekends as needed
- Must provide proof of U.S. work authorization and identity
- Background, MVR, and credit checks may be required
Job Qualifications
- High school diploma or GED required
- Bachelor's degree in event management, hospitality, or related field preferred
- Two-three years of combined experience in leadership or project management, coordinating functions, or conference and event planning experience preferred
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines independently
- Excellent written, verbal, and interpersonal communication skills, with the ability to collaborate, manage conflict, and engage cross-culturally
- Proficiency in Microsoft Office required
- experience with EventPro, Zoom, and CRM databases preferred
- Basic understanding of finance, accounting, and data interpretation
- Commitment to a maximum of 28-hour weekly schedule with flexibility for early mornings, evenings, and weekends as needed
- Must provide proof of U.S. work authorization and identity
- background, MVR, and credit checks may be required
Job Duties
- Communicates professionally with clients by phone, in person, and via email in a clear manner to manage event inquiries and requests
- Collects detailed information for each event to support accurate scheduling, planning, and operational coordination
- Determines accurate participant count
- books meeting rooms based on event capacity and program needs
- Creates and manages event contracts to ensure all details are accurately documented
- Plans and coordinates all details, such as room setups, catering needs, and audio-visual device requirements to successfully execute meetings and conferences in alignment with client expectations
- Responds promptly to client calls and emails related to meeting setups, catering, audio-visual, etc. and maintains consistent follow-up until requests are resolved or escalated
- Clearly communicates confirmations to the proper departments to ensure coordinated execution of all event logistics
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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