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Job Overview
Employment Type
Part-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Paid holidays
Professional development opportunities
Flexible work schedule
Employee assistance program
Job Description
FlightSafety International is widely recognized as the premier professional aviation training company globally. It serves as a vital supplier of flight simulators, visual systems, and displays to commercial, government, and military organizations worldwide. With a presence in 167 countries and independent territories, FlightSafety International trains a diverse range of aviation professionals including pilots, technicians, and other key personnel. The company operates the world's largest fleet of advanced full-flight simulators and offers award-winning maintenance training at its Learning Centers and other training locations across the United States, Canada, France, and the United Kingdom.
As a leader in aviation training, FlightSafety Int... Show More
As a leader in aviation training, FlightSafety Int... Show More
Job Requirements
- Bachelor’s degree
- 3+ years of experience in administrative support or event coordination
- Proficient in Microsoft Office Suite
- Strong organizational, communication, and prioritization skills
- Experience tracking budgets, managing documents, or supporting project workflows
- Comfortable interacting with colleagues at all levels
- Ability to lift and/or move up to 50 pounds occasionally
- Willingness to travel occasionally
- Positive attitude and strong problem-solving skills
Job Qualifications
- Bachelor’s degree
- 3+ years of experience in administrative support or event coordination
- Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Strong organizational, communication, and prioritization skills
- Experience tracking budgets, managing documents, or supporting project workflows
- Comfortable interacting with colleagues at all levels
- Experience with Concur, Monday.com, or Smartsheet preferred
- Demonstrated experience supporting or coordinating events, operations, or administrative functions through examples of planning documents, processes, or logistics management
- Highly organized, dependable, and detail-oriented
- Ability to balance multiple tasks, deadlines, and communication streams in a fast-paced environment
- Positive, solution-oriented, and collaborative with internal teams and external partners
Job Duties
- Provide day-to-day administrative support for the Events Team including scheduling, document preparation, expense tracking, and vendor coordination
- Maintain accurate event files and ensure all documentation is organized and saved in the appropriate shared department folders
- Prepare and manage essential event materials such as timelines, RFPs, budgets, trade compliance documents, shipping records, invoices, and logistics overviews
- Support the coordination of event registrations, attendee lists, internal communications, and briefing documents
- Assist with processing payments, managing contracts, and tracking project milestones
- Support the Events Team and internal stakeholders with pre-event planning including reviewing exhibit kits, gathering requirements, and placing show orders
- Coordinate shipments with the DFS warehouse and track all inbound and outbound event materials
- Assist with creating event recaps, feedback summaries, and follow-up reporting
- Coordinate and set up smaller events
- Work with the Marketing team on event-related tasks such as promotional materials, booth graphics updates, registration forms, and website/advertising content
- Communicate professionally with vendors, partners, and internal teams to support seamless planning
- Travel to select events to support onsite coordination, registration management, vendor check-in, and basic event setup or packing tasks
- Assist with unpacking small materials, organizing displays, and providing general onsite support as needed
- Ensure event materials are returned, documented, and restocked post-event appropriately
- Support additional administrative projects and department initiatives as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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