Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $16.50 - $18.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
vacation days
sick days
Holidays
Job Description
Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services, founded in 2015. Operating across four continents, OVG offers an extensive platform that includes venue development, venue management, hospitality, and sponsorship sales. With ownership and management over seven world-class venues, OVG caters to some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions worldwide. The company prides itself on delivering unparalleled experiences in the live entertainment sector, combining innovative facility development with operational excellence and service quality. OVG’s footprint stretches globally, making it a prominent figure in shaping the landscape of premium live entertainment venues and experiences.
The Event Coordinator role is based at the Stormont Vail Events Center in Topeka, Kansas, a multi-purpose 10,000-seat arena built in 1987 with a rich history in agriculture, exhibitions, education, and entertainment. This role focuses on managing all aspects of events held within the venue, ensuring smooth operational coordination from initial development to event completion. The Event Coordinator is responsible for working closely with promoters, show representatives, sports teams, and various internal departments to ensure that all event details are accurately handled. Duties include security staffing plans, labor management, billing assistance, customer service, and logistical planning for event-related departmental activities.
This position offers an hourly wage between $16.50 and $18.00 and includes comprehensive benefits for full-time employees, such as health, dental, and vision insurance, 401(k) savings plan with matching, and paid time off including vacation, sick days, and holidays. The role requires flexible availability, including nights, weekends, holidays, and extended hours to meet the demanding schedule of live events. The Event Coordinator must be adept at multi-tasking, directing staff, and maintaining clear communication with various stakeholders to uphold the venue’s high standards of service and operational efficiency.
The position will remain open until June 30, 2026, offering a unique opportunity to join a global leader in live entertainment infrastructure. The Event Coordinator will play a critical role in delivering a seamless event experience at the Stormont Vail Events Center, supporting a wide array of events from sporting contests to concerts and cultural activities. This position calls for a detail-oriented, proactive individual who thrives in a fast-paced environment and excels at managing complex event logistics. OVG fosters an inclusive work culture rooted in diversity, equity, and inclusion, valuing the contributions of team members from various backgrounds to drive innovation and excellence in the live entertainment industry.
The Event Coordinator role is based at the Stormont Vail Events Center in Topeka, Kansas, a multi-purpose 10,000-seat arena built in 1987 with a rich history in agriculture, exhibitions, education, and entertainment. This role focuses on managing all aspects of events held within the venue, ensuring smooth operational coordination from initial development to event completion. The Event Coordinator is responsible for working closely with promoters, show representatives, sports teams, and various internal departments to ensure that all event details are accurately handled. Duties include security staffing plans, labor management, billing assistance, customer service, and logistical planning for event-related departmental activities.
This position offers an hourly wage between $16.50 and $18.00 and includes comprehensive benefits for full-time employees, such as health, dental, and vision insurance, 401(k) savings plan with matching, and paid time off including vacation, sick days, and holidays. The role requires flexible availability, including nights, weekends, holidays, and extended hours to meet the demanding schedule of live events. The Event Coordinator must be adept at multi-tasking, directing staff, and maintaining clear communication with various stakeholders to uphold the venue’s high standards of service and operational efficiency.
The position will remain open until June 30, 2026, offering a unique opportunity to join a global leader in live entertainment infrastructure. The Event Coordinator will play a critical role in delivering a seamless event experience at the Stormont Vail Events Center, supporting a wide array of events from sporting contests to concerts and cultural activities. This position calls for a detail-oriented, proactive individual who thrives in a fast-paced environment and excels at managing complex event logistics. OVG fosters an inclusive work culture rooted in diversity, equity, and inclusion, valuing the contributions of team members from various backgrounds to drive innovation and excellence in the live entertainment industry.
Job Requirements
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- Ability to multi-task under time limits
- Attention to precise details and accuracy
- Ability to follow simple to complex instructions
- Strong interpersonal skills including ability to direct, motivate, and inform staff
- Ability to recognize and resolve conflicts
- Ability to communicate openly verbally and in writing with clients and co-workers
Job Qualifications
- Four-year degree from a college or university preferred but not required
- One year of experience in arenas, convention centers, stadiums, or theaters preferred
- Experience with Microsoft Office products preferred
- Knowledge of CAD and Ticketmaster ticketing software preferred
Job Duties
- Advance each show/event with the appropriate show/promoter representative in a timely fashion
- Communicate all event information to the appropriate departments and staff
- Develop accurate event seating information with the Box Office Manager and Operations Manager and ensure event setups are accurate
- Communicate in a timely manner with each department head regarding specific needs and information for each event
- Prepare and distribute Event Data Sheet to all staff and departments in a timely manner
- Prepare post-event report for all coordinated events
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested
- Prepare and submit expenses for event settlement and attend settlement if required
- Execute other operational duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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