Event Coordinator, Live Media

Los Angeles, CA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Exact $70,500.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

team collaboration

flexible schedule

Job Description

PMC is a leading media company renowned for its diverse luxury portfolio that includes prestigious publications such as Robb Report, Art News, Art in America, and Art Forum. These publications cater to discerning audiences with a keen interest in luxury lifestyle, fine art, and culture. PMC is committed to delivering exceptional content and experiences that embody sophistication and high standards, positioning itself as a premier company in the lifestyle and cultural media landscape. The company's dedication to maintaining a vibrant and inclusive work culture is reflected in its hybrid work model, allowing employees to work onsite four days a week and remotely one day, fostering both teamwork and flexibility.

The role of Live Media Event Coordinator at Robb Report involves playing a critical part in the planning and execution of exclusive, high-profile events. The coordinator will support the Live Media team, which produces 30 distinct experiences annually for an elite audience of tastemakers. This position focuses on organizing and overseeing the logistics of events to ensure flawless delivery from inception through post-event wrap-up. Responsibilities include coordinating production timelines, handling vendor communication, managing event materials and assets, and supporting partner activations to create engaging, memorable experiences for guests. The Live Media Event Coordinator supports key leadership, including the Vice President of Live Media and the Partnership Integration Manager, ensuring that event execution aligns seamlessly with brand and partnership goals.

This role also demands strong logistical coordination skills, including managing load-in/load-out schedules, shipping of production assets, and maintaining the necessary materials for on-site event support. The coordinator will be tasked with traveling to various event locations to facilitate client-facing programming and administer critical event functions on-site. Additionally, the role involves tracking event outcomes and analyzing performance to inform future strategies. Staying abreast of event trends, researching venues, and maintaining vendor relationships are essential components of this position. The coordinator is also expected to contribute creative ideas during brainstorming sessions to refine and enrich live event activations.

Given PMC's emphasis on collaborative work culture, this position requires an individual capable of thriving in a fast-paced, dynamic environment, balancing multiple priorities, and delivering consistent results. The ideal candidate will be highly organized, proactive, and detail-oriented, with a robust ability to communicate and collaborate effectively. Familiarity with event management software and tools such as MS Office Suite, Airtable, Asana, Coupa, and Egencia will enhance success in this role. Overall, the Live Media Event Coordinator position offers a unique opportunity to contribute to a prestigious brand's live event presence while working in a stimulating and supportive team environment.

Job Requirements

2 years of experience in event production
extremely organized and punctual
strong interpersonal communication skills
creative thinker with strong hands-on experience in planning
positive self-starter and team player with a can-do and solution-oriented attitude
ability to work independently on directed tasks
ability to excel in high-pressure situations
ability to engage in light physical labor supporting event set-up/dismantle
experience and aptitude operating MS Office Suite, Airtable, Asana, Coupa, Egencia

Job Qualifications

2 years of experience in event production
extremely organized and punctual
strong interpersonal communication skills
creative thinker with strong hands-on experience in planning
a positive self-starter and team player with a can-do and solution-oriented attitude
ability to work independently on directed tasks
ability to excel in high-pressure situations
ability to engage in light physical labor, supporting event set-up/dismantle
experience and aptitude operating MS Office Suite, Airtable, Asana, Coupa, Egencia

Job Duties

Plan and coordinate production logistics pre, during, and post-event
assist in setting, communicating, and maintaining timelines, scope of work deliverables, and priorities of event production needs for the internal team as well as vendors
support Vice President of Live Media and Partnership Integration Manager to ensure exemplary design, delivery and execution of partner activations at live events
support Guest Experience team with assets and information necessary to ensure a seamless integration of event attendees
coordinate load-in/load-out schedules with vendors on-location to facilitate smooth pre/post event operations and logistics
coordinate and execute pre-and-post event shipping of production assets to/from event venues
coordinate and maintain "road box" containing production supplies supporting needs of on-site event activations
travel to/from various event locations to plan and execute client facing programming
track key event elements and provide post-event analysis/details to the sales team to share with sponsors and partners
conduct and report on regular study and market review of event trends and leading vendors
conduct consistent venue research for event locations throughout the year and maintain a database of preferred vendors
participate in brainstorming and ideation supporting live event activations for partners and guests