Event Coordinator, City & State Pennsylvania

City & State is a leading media organization focused exclusively on Pennsylvania's local and state politics and policy. The organization is renowned for providing comprehensive, non-partisan coverage of issues that influence Pennsylvania's governance and leadership. Through a diverse array of media formats—ranging from award-winning commentary, insightful analysis, weekly publications, and timely daily e-briefs to engaging events and informative podcast interviews—City & State serves as a trusted resource for policymakers, stakeholders, and citizens alike. The organization's commitment lies in delivering accurate, insightful, and timely political news that shapes public discourse and supports informed decision-making within the state.

The role of Event Coordinator at City & State represents a pivotal position within the organization, contributing significantly to the successful execution of its extensive event calendar, comprising approximately 20 to 30 events annually. This role positions an individual right at the nexus of strategic event management and political engagement, supporting the director of events in a capacity that requires extraordinary organization and proactive communication skills. The Event Coordinator will handle a wide range of responsibilities including managing event websites and digital platforms such as Eventbrite and Zoom, tracking attendance, updating event materials post-event, and supporting marketing efforts to maximize audience reach.

Furthermore, this role involves detailed speaker coordination responsibilities. This includes gathering speaker bios and photographs, managing communication with speakers, facilitating practice sessions, and collaborating with moderators to ensure smooth panel operations. Effective sponsorship implementation is a critical component, requiring the coordinator to integrate sponsor logos, maintain attendee-sponsor interactions, and fulfill related logistic duties. The Event Coordinator will also handle the procurement and organization of supplies, awards, and coordinate messenger services for event needs. Another vital aspect involves managing registration processes, including maintaining updated attendee lists and providing reports to sales teams.

The role demands on-site preparation and set-up duties, ensuring all event materials such as badges and signage are organized and ready well in advance. Post-event, the coordinator is responsible for updating records and supporting the broader events team through everyday administrative tasks. This position offers an exciting opportunity to join a dynamic media company that plays an instrumental role in state politics and policy discourse. It requires an individual with exceptional attention to detail, strong organizational skills, and a passion for community engagement and political processes. City & State offers a professional environment that values teamwork, creativity, and an innovative approach to event management in a fast-paced setting.

This is a full-time position with a salary range between $50,000 and $80,000 annually. Ideal candidates will embrace the collaborative culture and the fast-moving nature of the political media landscape, bringing a dedicated, customer-service-oriented mindset to the multifaceted role of Event Coordinator.