Event Coordinator (ASO2) - Municipal Auditorium

Nashville, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Exact $54,699.00

Work Schedule

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Life insurance

Disability insurance

Employee assistance program

Job Description

The Nashville Municipal Auditorium stands as a landmark venue in Nashville, Tennessee, bringing together a dynamic mix of events ranging from revival meetings and concerts featuring renowned artists like Parliament Funkadelic to sports events and lively comedy shows such as those by Katt Williams. A bustling hub of excitement and culture, the venue now also proudly houses the Musicians Hall of Fame and Museum, adding rich musical heritage to its diverse event portfolio. The auditorium's central role in the entertainment and cultural landscape of Nashville makes it an essential asset to the community, with a commitment to delivering an exceptional... Show More

Job Requirements

Bachelor's degree or equivalent professional experience
minimum two years event coordination experience in a similar venue
valid driver license
availability to work nights and weekends
residency in the State of Tennessee within six months of employment
ability to manage multiple complex events simultaneously
proficiency with Vectorworks and Microsoft Outlook
experience coordinating with legal departments and contractors

Job Qualifications

Bachelor's degree in a relevant field
two years of professional experience in event coordination for an auditorium, event center, and/or large venues
experience with building and event related equipment including staging, rigging, sound, lighting, CAD
experience managing event information including contact info, contracts and related materials, event correspondence, and invoices
valid driver license
knowledge of safety codes, emergency regulations, and event compliance
strong organizational and communication skills

Job Duties

Develop sales materials including ads for local business outlets
develop and implement marketing campaigns for Municipal Auditorium
develop and execute long term event and program planning
ensure a safe environment is maintained for show personnel and spectators respecting codes, regulations, and emergency laws
monitor events to ensure compliance with applicable building regulations, satisfaction of participants, and resolution of any problems that arise during events
facilitate discussion toward finding solutions to problems that may arise
design and plot events on Vectorworks and create seating maps for the box office
manage events on show days, creating detailed event plans, implementing/distributing gathered information from promoters, and supervising labor calls, security services, EMT services, and other contracted labor services
ensure all technical and operational needs of the promoters and crew are met
book show essential personnel, such as security and EMT's as needed
speak with potential clients about rental rates, available dates
provide an estimate of expenses, and staffing quote
update event booking calendar on Outlook with event holds and confirmed events
provide event booking calendar (jpg & pdf) every Monday morning to Promoters and MHOFM using Adobe Acrobat
provide prospective clients with the rental application, and all necessary information requested
respond to any RFP's sent for bid by prospective clients, including the NCVC and Cvent application
create contracts
and send to Metro Legal for approval
work cooperatively with Metro Legal to make any changes/amendments requested from client's legal to non-standard contracts
email executed contract to client with estimate of expenses and staffing quote
provide expected return date to client for signed contract, deposit, balance due, and insurance so that contracting documents are received in a timely manner and a fully executed copy memorialized/distributed
create event folders for each contracted event
manage event information on Outlook including contact info, contracts and related materials, event correspondence, and invoices
scan in and email the fully executed agreement back to the client
create a final statement post event and distribute to clients for final settlement
follow up with clients if necessary, sending reminders to clients to return contracts, deposits, insurance, and balance due, and invoices
update electronic marquees with show approved language
provide backup to Payroll, Accounts Payable, and Procurement

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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