Event Coordinator

Kimley-Horn is a nationally recognized professional services consulting firm known for its commitment to high-quality service and employee satisfaction. Recognized by Fortune Magazine as one of the "100 Best Companies to Work For" for 19 consecutive years, Kimley-Horn has built a firm reputation for placing people, clients, and employees at the center of its values and business approach. The firm specializes in engineering, planning, design, and environmental services, delivering innovative solutions that help communities and businesses flourish. With a strong focus on fostering a collaborative and inclusive environment, Kimley-Horn prioritizes employee growth, proactive problem-solving, and quality results, which contributes to its exceptional employee retention and industry standing. The Phoenix, AZ office is part of this extensive nationwide network, providing ample opportunities for professional development, meaningful project involvement, and multi-disciplinary teamwork.

The Event Coordinator role at Kimley-Horn is a corporate position based in Phoenix, AZ, and is not remote. This role plays a crucial part in supporting the company's event management and corporate communication efforts by organizing a variety of simultaneous events and meetings. The Event Coordinator is responsible for creating event web and registration sites primarily using the Cvent platform, with training provided to ensure success. The position demands strong client service skills, effective project management capabilities, and the ability to juggle multiple priorities in a fast-paced environment. Communication is key, as the coordinator facilitates collaboration between internal teams and external vendors, sources meeting venues, supports contract review and execution, and manages attendee lists and registrations. Additionally, the role includes supporting travel and event reporting initiatives.

This position seeks a dynamic individual who demonstrates excellent organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will possess a strong ability to learn new software, communicate effectively in both written and verbal forms, and thrive in a team-centric atmosphere while maintaining the independence to manage assigned tasks. With a requirement to travel sporadically throughout the year, the Event Coordinator must be adaptable to changing priorities and consistently maintain a client service focus. Experience evaluating contracts and vendor negotiations will be a significant advantage, along with proficiency in Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, and Teams. The role offers a unique opportunity to be part of a recognized leader in the industry with extensive benefits designed to support and reward dedicated professionals.