You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $65,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Mentorship Program
Paid Time Off
Paid parental leave
Volunteerism leave
Competitive holiday
Early Friday afternoons
Team Member Referral Bonus
Professional Development
Job Description
caa (Capital Analytics Associates) is a dynamic, founder-led media company specializing in connecting business leaders through impactful and high-energy leadership summits. With over a decade of experience, caa has established itself as a prominent host of executive-level events across the Northeast, Southeast, and Midwest regions of the United States. The company is renowned for its fast-paced, innovative approach to event management and its commitment to fostering meaningful connections among business professionals nationwide. caa prides itself on delivering 18 leadership summits annually, each meticulously crafted to provide exceptional experiences for attendees and sponsors alike. These are full-day events designed to energize,... Show More
Job Requirements
- 4-7 years of event coordinating experience
- bachelor's degree or equivalent
- marketing or communications preferred
- proficiency in Microsoft Office, Google Drive, Eventbrite, and CRM tools
- strong communication skills
- experience in vendor and budget management
- ability to work independently
- valid travel authorization and visa
- able to travel frequently throughout the USA
- ability to manage multiple event budgets simultaneously
- able to stay organized and resourceful under pressure
Job Qualifications
- Bachelor's degree or equivalent
- marketing or communications preferred
- 4-7 years of event coordinating or event management experience
- proficiency in Microsoft Office, Google Drive, Eventbrite, and CRM tools such as Zoho
- strong written and verbal communication skills
- experience managing vendor relationships and event budgets
- ability to stay cool, organized, and resourceful under pressure
- highly organized
- resourceful and proactive
- detail-driven
- comfortable owning projects end-to-end
- energized by connection and collaboration
- eager to travel
- creative and an innovative thinker
Job Duties
- Plan and execute all event logistics including venue, catering, AV, seating, materials, and signage
- build and own the run-of-show, floor plans, and contingency plans for every event
- coordinate shipping, receiving, setup, and breakdown of all caa materials
- ensure every event is buttoned up, on budget, and on brand
- build and maintain strong relationships with venues, AV teams, caterers, hotels, and local staff
- ensure all sponsor deliverables are fulfilled such as RSVPs, engagement tables, banners, and signage
- prepare all guest name tags, table prints, registration materials, and signage
- track and manage event budgets with a cost-conscious eye
- partner with Sales and Digital Marketing to drive attendance through phone calls, Eventbrite, newsletters, and creative efforts
- own RSVP tracking and invite list management
- support promotional efforts across LinkedIn, Eventbrite, and email campaigns
- work with Editorial to coordinate panel prep and speaker sessions
- attend speaker prep meetings and align on logistics
- own internal timelines and keep lead-up meetings running on schedule
- run the registration desk and oversee material distribution on site
- troubleshoot in real time as needed
- support speakers, maintain sponsor visibility, and keep the room running smoothly
- ship all caa materials to and from the venue ensuring timely delivery
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
Popular Cities