Event Coordinator

caa (Capital Analytics Associates) is a dynamic, founder-led media company specializing in connecting business leaders through impactful and high-energy leadership summits. With over a decade of experience, caa has established itself as a prominent host of executive-level events across the Northeast, Southeast, and Midwest regions of the United States. The company is renowned for its fast-paced, innovative approach to event management and its commitment to fostering meaningful connections among business professionals nationwide. caa prides itself on delivering 18 leadership summits annually, each meticulously crafted to provide exceptional experiences for attendees and sponsors alike. These are full-day events designed to energize, inform, and inspire executives through curated content and expert panels.

The company operates with a remote work culture, allowing its employees to work from home while engaging in opportunities to travel extensively throughout the USA. caa emphasizes a collaborative and fast-moving work environment where team members are empowered to own their projects and execute events flawlessly. The role of Events Coordinator at caa is crucial to the successful delivery of these high-profile summits. Reporting directly to the CEO, the Events Coordinator is not just an organizer but a logistician, relationship-builder, and problem-solver who thrives in the dynamic atmosphere of live events.

The Events Coordinator will be responsible for managing all aspects of event logistics, including venue selection, catering, audiovisual arrangements, seating, materials, and signage. This role requires meticulous planning and execution to ensure every event runs smoothly, stays within budget, and reflects the caa brand perfectly. The coordinator is also tasked with building and maintaining strong relationships with sponsors, vendors, and venue staff to ensure seamless event operations. Managing sponsor deliverables such as RSVPs, engagement tables, banners, and signage is a key responsibility, as each event typically involves 10 to 20 sponsors.

In addition to logistics and vendor management, the Events Coordinator will collaborate closely with Sales and Digital Marketing teams to drive attendance through diverse channels like phone outreach, Eventbrite, newsletters, and social media promotion. This role demands proficiency in RSVP tracking, guest list management, and supporting promotional campaigns, particularly on LinkedIn and email platforms.

Internal coordination is another vital component of the role, requiring the coordinator to work alongside Editorial teams to prepare panels and speakers, attend prep meetings, and manage timelines and lead-up meetings effectively. On event days, the coordinator will be the on-site leader, overseeing registration, materials distribution, real-time troubleshooting, sponsor visibility, and ensuring the event flows without interruption. This position is ideal for someone who is highly organized, proactive, detail-oriented, and able to maintain composure under pressure. The opportunity features competitive compensation between $55,000 and $65,000 annually, commensurate with experience and qualifications.

Candidates must have prior full-time event ownership experience, a bachelor’s degree or equivalent (preferably in Marketing or Communications), and be comfortable traveling frequently throughout the year with valid travel authorization. A strong command of Microsoft Office, Google Drive, Eventbrite, CRM tools such as Zoho, and excellent communication skills are essential for success in this role. caa offers substantial benefits, including extensive training, professional development, medical, dental, and vision coverage, mentorship, paid time off, and unique perks like summer early Friday afternoons and volunteerism leave.

Joining caa means becoming part of an innovative, fast-growing company that values diversity, inclusion, and the professional growth of its team members. If you are eager to lead dynamic events, build lasting relationships, and make a significant impact in the business events industry, caa invites you to apply and become a vital part of their trailblazing team.