Event Coordinator

Kent, WA, USA|

Job Overview

Compensation

Hourly

Range $22.75 - $32.75

Work Schedule

Flexible

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible working hours

Job Description

The hiring company is a dynamic and professional organization operating within the health sciences and regulated environments sector. This organization is committed to offering comprehensive program event planning and management services, specializing in coordinating events that meet client and regulatory expectations efficiently. Recognized for its dedication to excellence, this establishment ensures adherence to applicable regulations such as OIG and PhRMA Code, providing quality and compliant event execution. The company thrives by maintaining meticulous records and managing communications effectively between sales representatives, faculty, vendors, and clients through streamlined processes and a modern planning database. With a focus on team collaboration and... Show More

Job Requirements

Successfully manage multiple priorities in a fast-paced environment
Familiar with health sciences and regulated environments
Excellent interpersonal skills
Superior customer service and organizational skills
Exceptional attention to detail
Previous speaker bureau, customer service, call center, and/or telemarketing experience preferred
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
A high school diploma or GED is required
College degree preferred
Customer service, hospitality, pharmaceutical, or medical industry experience is preferred

Job Qualifications

Familiar with health sciences and regulated environments
Excellent interpersonal skills
Superior customer service and organizational skills
Exceptional attention to detail
Previous speaker bureau, customer service, call center, and/or telemarketing experience preferred
Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
A high school diploma or GED is required
College degree preferred
Customer service, hospitality, pharmaceutical, or medical industry experience is preferred

Job Duties

Coordination of full program event planning and management
Venue sourcing, negotiating fees, venue payment and planning approved menus
Enter travel and AV details into 3rd party websites
Responsible for department reporting on key metrics and adherence to processes and procedures
Daily phone and email support up to and including communication with sales representatives and faculty
Maintain and modify the program planning database by documenting specific program notes as it relates to program changes, speaker travel, venue details and any conversations with speakers, sales representatives, and vendors
Manage appropriate inboxes as they relate to customer requirements
Run reports daily to manage workload and tasks
Maintain current knowledge of appropriate regulations, e.g., OIG, PhRMA Code

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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