Event Coordinator

Bluegrass Community & Technical College (BCTC) is a distinguished institution within the Kentucky Community and Technical College System (KCTCS), committed to providing high-quality education and fostering innovation, creativity, and excellence within the community it serves. Located in Lexington, Kentucky, BCTC offers an inviting work environment coupled with competitive compensation and an extensive benefits package that supports the well-being and professional growth of its employees. The college is well-known for its collaborative culture and dedication to student success, making it a sought-after employer in the region.

The role of Facilities Management Specialist at BCTC is a pivotal position within the Finance and Operations department, based at the Leestown Campus in Lexington. This part-time role involves a wide variety of responsibilities centered around the management and coordination of all internal and external meetings and events occurring across campus facilities. The ideal candidate will earn $21.48 per hour and work on-site with flexible hours that vary depending on event needs. This position is categorized as non-exempt under the Fair Labor Standards Act (FLSA), ensuring compliance with labor regulations regarding pay and hours worked.

As an Event Coordinator, the Facilities Management Specialist plays an essential role in maintaining the smooth operation of campus events. The responsibilities include planning, implementing, and overseeing the setup of events while ensuring strict adherence to KCTCS and BCTC business and facilities policies and procedures. This involves coordinating with various departments and external groups to ensure facilities are properly reserved and prepared for use, managing an inventory of event furniture and decorations such as pipe and drape, tables, tablecloths, and place settings, and developing necessary agreements including Memorandums of Agreement (MOAs) to formalize the use of college facilities by outside parties.

The position requires administrative acumen to manage the college's room scheduling software Archibus efficiently. The specialist acts as a reservation manager who troubleshoots and resolves any issues arising with room bookings, and provides training and assistance to faculty and staff on the use of the system for scheduling purposes. They serve on event planning committees to contribute expertise and coordination skills, ensuring every event is executed flawlessly to meet the college's standards.

Holding a Bachelor’s degree in a related field with at least two years of relevant experience or the equivalent combination of education and experience is required for this role. Preferred candidates will have four years of related experience alongside their degree. The Facilities Management Specialist must demonstrate a strong commitment to BCTC’s mission of serving a comprehensive community and technical college system. Personal and professional integrity, exceptional attention to detail, and the capability to solve problems proactively are critical qualities for success in this role.

Effective communication skills, the ability to collaborate well with others, and solid interpersonal engagement are also necessary. This position demands a detail-oriented approach, good teamwork, and writing skills to ensure all documentation and communication related to events and facilities use are accurate and clear. Bluegrass Community & Technical College fosters a respectful and inclusive workforce and is an equal educational and employment opportunity institution dedicated to providing fair treatment and equal access to employment opportunities for all qualified applicants.

The Facilities Management Specialist enjoys a comprehensive benefits package that enhances work-life balance and supports employee well-being. Some of the benefits include exceptional health care, vision, and dental coverage for employees and their families, tuition reimbursement or waiver opportunities for employees and their dependents, a 403(b) retirement plan with employer match, paid vacation and sick time, paid holidays, institutional closing pay for designated periods, and an Employee Assistance Program designed to provide support through various life and work challenges. This role is an excellent opportunity for individuals passionate about event coordination and facility management within an educational environment, committed to excellence, and looking to contribute meaningfully to the college community.